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The VP7 is automatically created once a month based on Pro Card ProCard charges by card holderscardholders.
VP7/Pro Card Policies:
- Gift cards are a disallowed purchase on ProCards. Consult the complete list of disallowed Pro Card purchases here.
- Flowers for official university related purposes may be purchased from program support.
Process
- Cardholder makes Pro Card ProCard purchase. Staff are require required to fill out the Accounting & Purchasing Processing Form Form (PDF) and Official Occasion Expense form (if necessary) through DocuSign and to submit this to the UGS Business office with receipts.
- VP7 routes is completed by Business Affairs Office and is routed to Dean’s Office for approval.
- Submit original paperwork to OA. The original receipts with a copy of the VP7 voucher cover sheet should be sent to OA Document Processing for scanning, etc. The Dean’s Office recommends that you make a copy of the paperwork (voucher cover sheet, receipts, OOEFs if appropriate) to keep on file for one year. The copy kept on file in the department can be disposed of after one year if all of the pages appear when you log onto the Image Retrieval System (UT EID required). If paperwork is not sent to OA for imaging, the department will need to store them for a minimum of 8 years and request approval to dispose once all retention criteria is met.The Business Affairs Office submits the original paperwork to OA for archival.
VP9: Office Max Payment Voucher
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