Read an overview of the University's Procurement Card Program.
Most purchases under $4500 can be made with a procard. Check Disallowed Purchases to confirm allowable expenses.
VP7: ProCard Payment Voucher
The VP7 is automatically created once a month based on Pro Card charges by card holders.
VP7/Pro Card Policies:
- Gift cards are a disallowed purchase on ProCards. Consult the complete list of disallowed Pro Card purchases here.
- Flowers for official university related purposes may be purchased from program support.
Process
- Cardholder makes Pro Card purchase. Staff are require to fill out the Accounting & Purchasing Processing Form (PDF) and to submit this to the UGS Business office with receipts.
- VP7 routes to Dean’s Office for approval.
- Submit original paperwork to OA. The original receipts with a copy of the VP7 voucher cover sheet should be sent to OA Document Processing for scanning, etc. The Dean’s Office recommends that you make a copy of the paperwork (voucher cover sheet, receipts, OOEFs if appropriate) to keep on file for one year. The copy kept on file in the department can be disposed of after one year if all of the pages appear when you log onto the Image Retrieval System (UT EID required). If paperwork is not sent to OA for imaging, the department will need to store them for a minimum of 8 years and request approval to dispose once all retention criteria is met.