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1. Access the online Request for Travel Authorization REQ
2. Complete all basic fields. 
3. If the request contains funding outside of Division funds, attach any email or correspondences confirming use of the outside account and funding amount. This applies to use of chair, professorship, grant, or other department fundings sources.

4.  Assign the RTA to Division Head. The Division will approve and assign the request to the Finance Office, Patricia Semenov (EID: ps3496).

   Note
   title Direct Bill Note
   It is important to note that the online system does not transfer information to Travel Management Services. You can arrange direct billed travel upon receipt of the Request for Travel Authorization approval email. This contains the VE5/TV numbers needed to book direct billed travel. Please forward direct billed airfare itinerary/receipts to Patricia Semenov upon finalized booking.

5. Travelers can book/pay directy for airfare without penalty.  An itemized paid receipt must be submitted for reimbursement.
6. Airfare Upgrade Request: First/Business Class or Seating Upgrade Purchase Request Form must be submitted via the Travel Management Services site for direct billed and traveler funded purchases.  Failure to do so will result in a denial of the direct billed airfare ticket request or airfare purchase reimbursement. Submit a copy of the approval letter with your REQ/Travel Reimbursement Request
7. Rental Cars:  All car rental reservations are required to be made using one of the five UT Austin contract car vendors, citing the chosen vendor's specific rate identifier code.  Follow link for information via the Travel Management site. 
8. Standard Daily Per Diem rate:  $8 Breakfast, $13 Lunch, $30 Dinner = $51/day 
9. Handbook of Business Procedures - General Travel Rules 
10. UT Restricted Regions Policy Information

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title Visual Instruction Guide
Creating the online REQ: Click on Travel Authorization Request At the top of the request is the REQ number, creator/created information, and status. The REQ number will appear on your home page. All related correspondence will reference the REQ. When the RTA has been approved the REQ will contain the Document ID and RTA Number (VE5/TV)   Image Modified  Filling out the form: Same information required as on paper RTA.  Incomplete fields will result in a processing delay since document will have to be returned for missing information Request InformationImage Modified Description Indicate Dates of Travel, Destination, Purpose (conference/professional/research/etc) Request Notes Communicate to Area/Division/Department any pertinent information.  Please indicate if requesting funding. What do I need to get started? Dates of Travel Destination(s) Purpose of Travel Benefit to UT Disposition of duties Account(s) to be charged Estimation of expenses Breakdown of expenses   Assignment Routing: Traveler > Division > Finance Office (Patricia Semenov).  You can also assign to an Area Head and/or other account signer before sending to the Division Head. Image Modified  Image Modified Destination Information Destination(s) Selecting the Question Icon will provide a window to search for City, State, Country and will auto-populate information when selected Travel InformationImage Modified Account InformationImage Modified Enter Estimated Costs Enter account number, account description (title), and allocation. Leave blank if next person/assignee will enter account.   Expenditure Breakdown Traveler must select the check box to itemize expenses. Image Modified Image Modified

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