...
Table of Contents indent 50px exclude What's Your Question?
...
How do I submit
...
a Request for Travel Authorization?
The primary purpose of a Request for Travel Authorization (RTA) is to approve and authorize employees for UT business travel.
- Log on to the UT Direct Requests Home site: https://utdirect.utexas.edu/apps/services/requests/
- Complete the Travel Authorization Request electronic form.
- This electronic request must be routed through a hierarchy for approvals. Assign your request to the Area Head.
- The request will then route as follows: Assign to Area Head > Assign to Division Head > Assign to Finance Office (Patricia/ps3496)
- Visit the Create a Request for Travel Authorization page for detailed instructions on how to assign it to an Area or Division Head for review/approval.
- This electronic request must be routed through a hierarchy for approvals. Assign your request to the Area Head.
When you request is approved, you'll receive a UT generated email with the subject Request for Travel Authorization (RTA) TV######### approved.
Expand title See Email Example 
...
- Eligible faculty may receive up to $1200 per academic year for travel expenses to present original papers at scholarly and professional meetings.
- Read more about this policy in the UT Handbook.
- While completing the REQ/Request for Travel Authorization Form, under Traveler Information, select “YES” to Will a Faculty Travel Grant be used to pay for part or all of the travel?
- The REQ will auto populate the FTG account 30-0006-6051. The traveler must add a second account per FTG rules as a precaution to direct billed transportation over the approved grant amount. This second account could be Area /Division Travel, Research & Travel, or any other travel eligible account accessible by traveler. If traveler anticipates only using up to the $1200 in FTG enter $1 for the second account. Per FTG rules not adding a second account is not an option. The FTG will not be considered without one.
- Route the REQ/Request for Travel Authorization as instructed and complete the FTG application via the Graduate School site.
- The Finance Office will certify the RTA information directly to the FTG.
- The FTG has been approved once the traveler receives an email directly from Lisa Jaskolka with the subject line: Faculty Travel Grant Approval Notice – FTG Approval. See image
- If the traveler has not received the approval email prior to the travel departure date please contact Patricia Semenov immediately to ensure all steps were executed accordingly.
...
- If a room is shared the traveler/payment information must be listed on the final folio. The traveler will only be reimbursed their portion of bill.
- Room upgrades and lodging access fees (gym, laundry, entertainment, concierge) are not reimbursable.
Business and Personal Travel
- If a traveler plans on including personal travel during a business trip the Request For Travel Authorization/RTA must be documented with the dates of business versus the dates of personal travel.
- Travel expenses will only be reimbursed for the business travel dates. Transportation to and from the business destination are allowed. If a traveler is leaving the business destination and traveling to another destination for personal travel the transportation from the business to personal destination is allowed. Transportation from personal destination to UT/Austin is not eligible.
- Airfare: A trip with business and personal travel dates cannot be direct billed. The traveler will have to purchase and submit for reimbursement. The traveler must obtained an official round trip airfare quote for the business dates of travel from one of the authorized travel agencies prior to the trip. The quote should match as best possible the same airline. The quote will be submitted by the traveler with the eligible travel reimbursement receipts to help support the reimbursement of the airfare ticket. UT will reimburse the traveler up to the quoted airline ticket.