...
- Per Diem. This is a standard per day cost for meals and other small expenditures of travel. The standard per diem rate for UT is $51 per full day of travel. Partial travel days are not eligible for per diem. Please consider these costs when factoring in your guest's travel accommodations. An honorarium is considered income and reported on a guest's tax return. Per diem is not reported as income and therefore the guest will retain the full amount allocated.
- Baggage Fees. Most airlines require baggage fees for those guests checking luggage. It's always good policy to ask a guest if he will check a bag, and to factor that cost on the Guest Artist Form.
- Taxi or Shuttle. Often guests will provide alternative transportation to and from the airport. Please ask what their travel plans are at their home airport, and if you should factor in taxi or shuttle costs into their travel. Guests will have to submit receipts after the fact for these costs to be reimbursed. UT also requires them to state origin and destination (home to airport, for example).
- Parking. Sometimes guests will request airport parking reimbursement as part of their travel expenses. If you agree to these expenses, make sure to factor in these costs on the Guest Artist Form. If the guest receives a car rental, please be aware you will have to offer parking opportunities too.
- Wireless Access on Campus. UTGuest WIFI Access policy.
- Parking on Campus. The department has a limited supply of one time use parking cards, which can be used in any UT garage. Talk to Liliana about your guest's parking needs on campus. Parking is $12/day on campus. If the guest stays here for an extended time, please contact Liliana to discuss the parking needs/options.