Purpose:
Position reclassification is merited to Classified or Administrative and Professional (A&P) when the job duties of their position have changed significantly and are no longer consistent with the types of duties or responsibilities associated with the current job title/job profile.
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Relevant Definitions:
Responsibilities: Consistent with Workday usage, refers to a position's assigned job functions, broadly described, for purposes of position description and/or job posting.
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Incumbent: Employee in a position
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Process:
Request:
When a supervisor believes a position needs to be reclassified, they should follow these steps:
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- In Workday, locate the employee’s position (either through the employee’s Profile page or via the sup org > Members tab).
- From the related actions menu of the Position, choose Positions>Edit Position Restrictions. Complete the Edit Position Restrictions business process. (Instructional Guide) The job duties must be updated prior to processing the job change.
- Once you have edited the Position Restrictions, search for the Employee and choose Job Change > Start Job Change > Reclass > Change in Duties from the related actions menu. Complete the Change Job process for Reclassification. (Instructional Guide)
- Before you Submit the Change Job request (the overall process, prior to the Change Organization Assignments step):
- Be sure to upload the approved Reclassification Request .pdf, which the supervisor downloaded in Step 3. [see step #17 of the Change Job section of the Reclassification WIG.]
- Add a Comment to the overall process indicating you are reclassifying the position to (New Job Profile); include effective date and details, including if there will need to be a costing allocation change (w/account number) and new annual rate--if applicable; and approvals received.
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Related Links:
COLA Reclassification Request (DocuSign power form)
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