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| Authorization name | Location/system | Function | Category | Contact |
|---|---|---|---|---|
| Admissions Document Upload | Admissions Document Upload (utexas.edu) | Academic | http://admissions.utexas.edu/contact | |
| Advisor's Toolkit | https://utdirect.utexas.edu/link1/adtoolkit.WBX | Student information including GPA, course schedule, and other advising reports | Academic | atk-help@utlists.utexas.edu |
| Background Check System | ERP | Background Check Administration (utexas.edu) | Submit background checks for UT employees and prospective employees | HR | |
| Canvas | http://canvas.utexas.edu/ | Manage course documents | Academic | |
| COGNOS/IQ | IQ-Data - Cognos Cubes and Reports (utexas.edu) | HR and financial reporting systemCSU authorized contact (often the CBO) can request | HR Finance | Contact CBO, who can request access on your behalf from Data to Insights (D2I) |
| Course Evaluation System (CES) | The University of Texas at Austin Course Evaluations (bluera.com) | Course evaluations (formerly known as Course-Instructor Surveys) | Academic | |
| *DEFINE | VIRTEL - Application Menu (utexas.edu) | Accounting and financial processing and records | Mainframe | *DPUSER department contact |
| DocuSign | DocuSign | Route forms for electronic signatures | General administrative use | See DocuSign: Create a UT DocuSign Account | DocuSign | The University of Texas at Austin (
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| *DPUSER | VIRTEL - Application Menu (utexas.edu) | Create and maintain mainframe logon IDs. See *DPUSER - UT Knowledge Exchange - UT Austin Wikis (utexas.edu) | Mainframe | *DPUSER department contact |
| EASI | https://utdirect.utexas.edu/easi/index.WBX | View student records; view applications for admissions and file admissions decision; create student's Program of Work | Academic | |
| Faculty Profile System | Faculty Profile (utexas.edu) | CSU Faculty Affairs contact should email Faculty Affairs | Email COE-FacultyAffairs@austin.utexas.edu, who can request access on your behalf from EVPP | |
| FaSET | https://utdirect.utexas.edu/oir/fasttrack/index.WBX | 12th Class Day Reporting. Used in conjunction with course scheduling or entering instructors for conference courses. | Academic | See FaSET FAQs (utexas.edu), question #2 |
| FBMENU (Tuition bill) | https://utdirect.utexas.edu/apps/studentfinancials/mytuitionbill/admin/ | View a student's tuition bill | Academic | *DPUSER department contact |
| FBWEB (What I Owe) | What I Owe - Pay Your Bills Online (utexas.edu) | View a student's What I Owe page | Academic | *DPUSER department contact |
| Final Exam Request system | Final Exam Request system (utexas.edu) | Academic | Office of the Registrar - Training: rgreg@austin.utexas.edu | |
| FRMS | https://utdirect.utexas.edu/frms/scholarship/index.WBX | Create fellowship stipend payments and process Tuition Reduction Benefits (TRB) for TAs and AIs | Finance | |
| GLACIER | GLACIER Online Tax (online-tax.net) | Tax compliance system for non-U.S. citizen employees | Finance | See AFM: Glacier—Nonresident Tax Compliance System | Accounting and Financial Management (AFM) (utexas.edu) |
| Grade reporting | Grade reporting | Office of the Registrar (utexas.edu) | Course grade submission | Academic | Office of the Registrar - Training: rgreg@austin.utexas.edu |
| *GSADM | VIRTEL - Application Menu (utexas.edu) | View graduate student information and run reports | Mainframe | |
| Green Output (Austin Desk) | webdav.austin.utexas.edu/eReports/[EID] | Electronic delivery of Mainframe documents | Mainframe | See instructions at ServiceNow: Setting Up and Managing Green Output (Default eReports Folder) |
| HRMS | https://utdirect.utexas.edu/hrms/home.WBX | Archival only - employment records 2009-2018 | HR | |
| Interfolio | SSO Login (interfolio.com) | Faculty recruiting | HR | CSU Interfolio Administrator |
| Lynda.com | https://www.lynda.com/ | Free online training on a variety of topics | Professional development | All staff can log in through organization portal with EID |
| Microsoft 365 | Login | Microsoft 365 | Access Microsoft apps including Mail, Teams, SharePoint, Lists, Power Automate, Bookings, FindTime, and more | General administrative use | |
| *NRRECS | VIRTEL - Application Menu (utexas.edu) | View student records and information about courses | Mainframe | *DPUSER department contact |
| *NRTTVR | VIRTEL - Application Menu (utexas.edu) | Register students for classes | Mainframe | *DPUSER department contact |
| POINT Plus | POINT Plus (utexas.edu) | Purchasing database | Finance | |
| Qualtrics | Home | Qualtrics Experience Management | Create surveys and collect response data | General administrative use | |
| Report of Masters and Doctoral Committees Served for a Faculty Member | Report of Masters and Doctoral Committees Served for a Faculty Member (utexas.edu) | Download a list of committees served for a faculty member. | Faculty Affairs | |
| TRAC-Dat | http://provost.utexas.edu/iae/assessment | Enter assessment data for the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). Due annually in summer. | Academic | iaeassess.ugs@austin.utexas.edu |
| Travel Request System (TRS) | https://utdirect.utexas.edu/apps/services/requests/ | Travel and travel funding request system | Finance | |
| UT Lists | https://utlists.utexas.edu/sympa/ | Management of UT listservs | General administrative use | |
| Workday | Home - Workday (myworkday.com) | Human Resources Information System | HR | All UT employees can access Workday. |
Please send suggested additions to this page and notifications about broken links to COE-HR@austin.utexas.edu.