Useful Logins and How to Get Them
Have an addition or correction to this list? Please email COE-HR@austin.utexas.edu.
Authorization name | Location/system | Function | Category | Contact |
|---|---|---|---|---|
Admissions Document Upload | Academic | |||
Advisor's Toolkit | Student information including GPA, course schedule, and other advising reports | Academic | ||
Background Check System | Submit background checks for UT employees and prospective employees | HR | ||
Canvas | Manage course documents | Academic | ||
Class Manager | CM - Class Listings (utexas.edu) | Course schedule production | Academic | Access requires approval of Dean's-level approver. See list (updated monthly) at Master List of Course Scheduling Authorizations.xlsx. Email a Dean's-level approver and cc course.schedule@austin.utexas.edu. Include new user's EID, department(s) for which they need access. Dean's-level approver should "reply all" indicating whether they approve. |
COGNOS/IQ | HR and financial reporting system | HR Finance | Contact CBO, who can request access on your behalf from Data to Insights (D2I) | |
Course Evaluation System (CES) | The University of Texas at Austin Course Evaluations (bluera.com) | Course evaluations (formerly known as Course-Instructor Surveys) | Academic | |
*DEFINEÂ | Accounting and financial processing and records | Mainframe | *DPUSER department contact | |
DocuSign | Route forms for electronic signatures | General administrative use | See DocuSign: Create a UT DocuSign Account | |
*DPUSERÂ | Create and maintain mainframe logon IDs. See *DPUSER - UT Knowledge Exchange - UT Austin Wikis (utexas.edu) | Mainframe | *DPUSER department contact | |
EASI | View student records; view applications for admissions and file admissions decision; create student's Program of Work | Academic | gs_arr_admin@utlists.utexas.edu Include in email your department role (Grad Coordinator, Grad Advisor, etc.), and the major codes with which you'll be working. | |
Electronic Office Management (EOM) | Manage Mainframe security and authorizations including document routing, desk assignments, command authorizations, and electronic signers. | General administrative use | Staff with the Electronic Office Manager role can make updates. See how to find the name of your Electronic Office Manager at askUS: Finding an Electronic Office Manager | |
Faculty Activity Report (FAR) | Annual faculty self-evaluation system | Faculty Affairs | Email COE-FacultyAffairs@austin.utexas.edu, who can request access on your behalf from EVPP | |
Faculty Profile System | EVPP records for tenured/tenure-track faculty | Faculty Affairs | Email COE-FacultyAffairs@austin.utexas.edu, who can request access on your behalf from EVPP | |
FaSET | https://utdirect.utexas.edu/oir/fasttrack/index.WBX See additional information at FaSET FAQs (utexas.edu) | 12th Class Day Reporting. Used in conjunction with course scheduling or entering instructors for conference courses. | Academic | A current authorized FaSET user in the department must request authorization on behalf of a new user. Requester should email faset@utlists.utexas.edu the following:
|
FBMENU (Tuition bill) | https://utdirect.utexas.edu/apps/studentfinancials/mytuitionbill/admin/ | View a student's tuition bill | Academic | *DPUSER department contact can request access in *DPUSER AP command |
FBWEB (What I Owe) | View a student's What I Owe page | Academic | *DPUSER department contact can request access in *DPUSER AP command | |
Final Exam Request system | Academic | Office of the Registrar - Training: rgreg@austin.utexas.edu | ||
FRMS | Create fellowship stipend payments and process Tuition Reduction Benefits (TRB) for TAs and AIs | Finance | ||
GLACIER | Tax compliance system for non-U.S. citizen employees | Finance | ||
Grade reporting | Course grade submission | Academic | Office of the Registrar - Training: rgreg@austin.utexas.edu | |
*GSADM | View graduate student information and run reports | Mainframe | ||
Green Output (Austin Desk) | Electronic delivery of Mainframe documents | Mainframe | See instructions at ServiceNow: Setting Up and Managing Green Output | |
HRMS | Archival only - employment records 2009-2018 | HR | ||
Interfolio | Faculty recruiting | Faculty Affairs | College-level administrator: email COE-FacultyAffairs@austin.utexas.edu Department-level administrator: contact department Administrative Manager | |
Free online training on a variety of topics | Professional development | All staff can log in through organization portal with EID | ||
Microsoft 365 | Access Microsoft apps including Mail, Teams, SharePoint, Lists, Power Automate, Bookings, FindTime, and more | General administrative use | All UT employees have access | |
*NRRECS | View student records and information about courses | Mainframe | *DPUSER department contact | |
*NRTTVR | Register students for classes | Mainframe | *DPUSER department contact | |
OHS (Organizational Hierarchy System) | Identifies individuals in departments across campus that central offices wish to communicate with or to authorize to perform some action on the department's behalf | General administrative use | Staff with the OHS contact role can make updates. To see the name of your OHS contact, enter your unit code at OHS Contacts System (utexas.edu) > View Contacts | |
POINT Plus | Purchasing database | Finance | ||
Qualtrics | Create surveys and collect response data | General administrative use | ||
Report of Masters and Doctoral Committees Served for a Faculty Member | Report of Masters and Doctoral Committees Served for a Faculty Member (utexas.edu) | Download a list of committees served for a faculty member. | Faculty Affairs | |
TRAC-Dat | Enter assessment data for the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). Due annually in summer. | Academic | ||
Travel Request System (TRS) | Travel and travel funding request system | Finance | ||
UT Lists | Management of UT listservs | General administrative use | ||
Workday | Human Resources Information System | HR | All UT employees can access Workday. |
Please send suggested additions to this page and notifications about broken links to COE-HR@austin.utexas.edu.
Welcome to the University Wiki Service! Please use your IID (yourEID@eid.utexas.edu) when prompted for your email address during login or click here to enter your EID. If you are experiencing any issues loading content on pages, please try these steps to clear your browser cache.