Useful Logins and How to Get Them
- Karla Steffen
Have an addition or correction to this list? Please email COE-HR@austin.utexas.edu.
Authorization name | Location/system | Function | Category | Contact |
|---|---|---|---|---|
Admissions Document Upload | Academic | |||
Advisor's Toolkit | Student information including GPA, course schedule, and other advising reports | Academic | ||
Background Check System | Submit background checks for UT employees and prospective employees | HR | ||
Canvas | Manage course documents | Academic | ||
Class Manager | CM - Class Listings (utexas.edu) | Course schedule production | Academic | Access requires approval of Dean's-level approver. See list (updated monthly) at Master List of Course Scheduling Authorizations.xlsx. Email a Dean's-level approver and cc course.schedule@austin.utexas.edu. Include new user's EID, department(s) for which they need access. Dean's-level approver should "reply all" indicating whether they approve. |
COGNOS/IQ | HR and financial reporting system | HR Finance | Contact CBO, who can request access on your behalf from Data to Insights (D2I) | |
Course Evaluation System (CES) | The University of Texas at Austin Course Evaluations (bluera.com) | Course evaluations (formerly known as Course-Instructor Surveys) | Academic | |
*DEFINE | Accounting and financial processing and records | Mainframe | *DPUSER department contact | |
DocuSign | Route forms for electronic signatures | General administrative use | See DocuSign: Create a UT DocuSign Account | |
*DPUSER | Create and maintain mainframe logon IDs. See *DPUSER - UT Knowledge Exchange - UT Austin Wikis (utexas.edu) | Mainframe | *DPUSER department contact | |
EASI | View student records; view applications for admissions and file admissions decision; create student's Program of Work | Academic | gs_arr_admin@utlists.utexas.edu Include in email your department role (Grad Coordinator, Grad Advisor, etc.), and the major codes with which you'll be working. | |
Electronic Office Management (EOM) | Manage Mainframe security and authorizations including document routing, desk assignments, command authorizations, and electronic signers. | General administrative use | Staff with the Electronic Office Manager role can make updates. See how to find the name of your Electronic Office Manager at askUS: Finding an Electronic Office Manager | |
Faculty Activity Report (FAR) | Annual faculty self-evaluation system | Faculty Affairs | Email COE-FacultyAffairs@austin.utexas.edu, who can request access on your behalf from EVPP | |
Faculty Profile System | EVPP records for tenured/tenure-track faculty | Faculty Affairs | Email COE-FacultyAffairs@austin.utexas.edu, who can request access on your behalf from EVPP | |
FaSET | https://utdirect.utexas.edu/oir/fasttrack/index.WBX See additional information at FaSET FAQs (utexas.edu) | 12th Class Day Reporting. Used in conjunction with course scheduling or entering instructors for conference courses. | Academic | A current authorized FaSET user in the department must request authorization on behalf of a new user. Requester should email faset@utlists.utexas.edu the following:
|
FBMENU (Tuition bill) | https://utdirect.utexas.edu/apps/studentfinancials/mytuitionbill/admin/ | View a student's tuition bill | Academic | *DPUSER department contact can request access in *DPUSER AP command |
FBWEB (What I Owe) | View a student's What I Owe page | Academic | *DPUSER department contact can request access in *DPUSER AP command | |
Final Exam Request system | Academic | Office of the Registrar - Training: rgreg@austin.utexas.edu | ||
FRMS | Create fellowship stipend payments and process Tuition Reduction Benefits (TRB) for TAs and AIs | Finance | ||
GLACIER | Tax compliance system for non-U.S. citizen employees | Finance | ||
Grade reporting | Course grade submission | Academic | Office of the Registrar - Training: rgreg@austin.utexas.edu | |
*GSADM | View graduate student information and run reports | Mainframe | ||
Green Output (Austin Desk) | Electronic delivery of Mainframe documents | Mainframe | See instructions at ServiceNow: Setting Up and Managing Green Output | |
HRMS | Archival only - employment records 2009-2018 | HR | ||
Interfolio | Faculty recruiting | Faculty Affairs | College-level administrator: email COE-FacultyAffairs@austin.utexas.edu Department-level administrator: contact department Administrative Manager | |
Microsoft 365 | Access Microsoft apps including Mail, Teams, SharePoint, Lists, Power Automate, Bookings, FindTime, and more | General administrative use | All UT employees have access | |
*NRRECS | View student records and information about courses | Mainframe | *DPUSER department contact | |
*NRTTVR | Register students for classes | Mainframe | *DPUSER department contact | |
OHS (Organizational Hierarchy System) | Identifies individuals in departments across campus that central offices wish to communicate with or to authorize to perform some action on the department's behalf | General administrative use | Staff with the OHS contact role can make updates. To see the name of your OHS contact, enter your unit code at OHS Contacts System (utexas.edu) > View Contacts | |
POINT Plus | Purchasing database | Finance | ||
Qualtrics | Create surveys and collect response data | General administrative use | ||
Report of Masters and Doctoral Committees Served for a Faculty Member | Report of Masters and Doctoral Committees Served for a Faculty Member (utexas.edu) | Download a list of committees served for a faculty member. | Faculty Affairs | |
TRAC-Dat | Enter assessment data for the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). Due annually in summer. | Academic | ||
Travel Request System (TRS) | Travel and travel funding request system | Finance | ||
UT Lists | Management of UT listservs | General administrative use | ||
Workday | Human Resources Information System | HR | All UT employees can access Workday. |
Please send suggested additions to this page and notifications about broken links to COE-HR@austin.utexas.edu.