Training and Resources
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On this page:
University Policies and Procedures
Campus information
Financial and administrative
https://financials.utexas.edu/
AskUs (archive of questions and answers on UT policies and procedures)
DEFINE training (videos):
Financial and Administrative listservs (signup instructions at the link)
Financial and Administrative Services Training Resources - comprehensive list of handouts, videos, and slideshows on a variety of accounting and financial topics
Financial Fundamentals - self-paced, online courses
Information Technology (IT):
UT Market info - see “Resources for Training and Help” links at the bottom of the page
Vendor Identification Department (VID) file submission - use when creating a new vendor ID in GGV screen of DEFINE
Human Resources
Central HR: UT Human Resources Home
Getting Help From the Human Resource Service Center (HRSC)
Tip: If an employee does not receive a response and you need to contact them again, please respond to the original ticket. Do not create and send a new email, as it will create another ticket and cause further delays.
Leave
New employees
Probationary period: New, classified employees are considered probationary employees for the first 180 days of university employment as part of the selection and hiring process.
Suggested training
All staff:
Records Management
RIM105 (online, 6 minutes)
IG101: Records and Information Management for Department Records Managers
Staff with HR roles:
Basic Navigation in Workday: video, 2 minutes and 28 seconds
HR Essentials Advanced Track: Requirement for certificate completion: all 19 core classes and four elective courses
Staff with Workday roles:
Workday ILT (instructor-led training) courses: Courses in Recruiting, Staff and Nonemployees, Academics
COE-curated LinkedIn Learning collections
ITO Resources
You may find the following websites useful for further information on the secure handling of information at UT:
University of Texas at Austin Information Security Office homepage
University of Texas at Austin Information Technology Policies
Qualtrics is a generalized survey service permitting the creation of survey instruments, distribution of the surveys, data storage and analysis. Qualtrics is available for use by faculty, staff, and students and is approved for most Confidential data (including HIPAA, FERPA, and IRB).
Box cloud storage is a campus-wide service that allows faculty, staff, and students at the University of Texas at Austin to use Box cloud-based file sharing for business and academic purposes. UT Box is approved for most Confidential data and is available at no cost to current faculty, staff, and students.
The University of Texas at Austin Information Security Office created STACHE to provide secure backup of sensitive data, such as encryption keys, passwords, passphrases, and personal identification numbers. The creator of the entry in Stache can share the contents of the entry with other individuals. Stache is available at no cost to active students, faculty and staff affiliated with the University of Texas at Austin.
Resources for employees
Benefits
Employee services and campus resources - Includes Child Development Center, counseling, conflict management, grievance procedure and dispute resolution assistance, professional development resources, and much more.
Health Insurance Rates – premium amounts for employees and dependents
LifeCare - Personalized referrals to providers nationwide; also includes the LifeMart employee discount program
LinkedIn Learning - Formerly Lynda.com. Free online learning portal for UT employees.
Paid Time Off and Leave – vacation, sick, comp, military, etc.
Staff Tuition Assistance Program (STAP) - Formerly the Staff Educational Benefit. Covers tuition for full-time (40 hour) employees with 12 months’ continuous service for one UT Austin course per semester. To take advantage of the benefit, employees must be regularly admitted to the University. Waivers of admissions fees may be available. Please note that Graduate courses are considered taxable income.
Parking/Transportation
Other resources
Faculty/staff interest groups: see “Getting Involved” section of Faculty and Staff Resources
UT Learn - Register for employee training offered by UT
Please send suggested additions to this page and notifications about broken links to COE-HR@austin.utexas.edu.
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