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Effective August 24, 2023, the forms listed below must be submitted via the Provost's Office ServiceNow Portal.

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Department submits

The following forms are submitted by the Academic HR Partner of faculty members' home departments:

  • Faculty Lateral Reclassification
  • Instructional Overload
  • Modified Instructional Duties
  • Personal Circumstances Flag
  • Posting Exemption
  • Request for Leave


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Dean's Office submits

Departments should email COE-FacultyAffairs@austin.utexas.edu to initiate the requests listed below. The Dean's Office will submit these forms in ServiceNow on behalf of departments:

  • Dual Career Program
  • Faculty Retention
  • Pre-Review for Tenure
  • Prior Approval Request (PAR)
  • Probationary Period Extension
  • Provost Approvals
  • Unit Transfer




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EVPP user document

Shared by APS on September 19, 2023

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titleEVPP user document


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titleStarting the form

Starting the form

Link to forms: Provost's Office Faculty Affairs & Academic Personnel Services Portal> "Complete Forms."

How to complete the top section of a form:


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titleRouting the form

Routing the form

How to complete the Required Approval Routing section

COE Required Approval Routing for forms submitted by department Academic HR Partner

FormFaculty member

Chair/Chair Delegate

(required)

Dean's Staff - NOT optional in COEDean/Dean DesignateCOE Wiki link
Faculty Lateral Reclassificationn/aAdd department chairKarla A Steffen (steffek)Beth Maloch (malochb)Reclassifications - Professional Track Faculty
Instructional Overloadn/aAdd department chairLaura P Flores (lf9925)Beth Maloch (malochb)Additional Employment and Allowances > tab "Instructional Overload"
Modified Instructional DutiesAdd faculty memberAdd department chairKarla A Steffen (steffek)Beth Maloch (malochb)Modified Instructional Duties
Personal Circumstances FlagAdd faculty memberAdd department chairClaire M Bush (cam6633)Beth Maloch (malochb)Personal Circumstances Flag
Posting Exemptionn/aAdd department chairLaura P Flores (lf9925)Beth Maloch (malochb)Posting Exemption Request
Request for LeaveAdd faculty memberAdd department chairLaura P Flores (lf9925)Beth Maloch (malochb)

Professional: Leave - Academic

Personal: Unpaid Time Off




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titleCSU Workflow Summary

CSU Workflow Summary - ServiceNow APS/Faculty Affairs forms

Source: Academic Consortium 8/30/2023



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