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See EVPP: Prior Approval Request (PAR) Process.
DEFINE document types
PAR menu in *DEFINE:
FPN: Tenure-track and non-tenure track hires
FPT: Full and Associate Professor (tenured) hires
FPR: Research/Adjoint Faculty hires
FP1: List PARs by EID (must enter exact year)
Section-by-section instructions for completing the electronic PAR document in DEFINE are below.
Jump to section:
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PAR menu in *DEFINE:
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FPN: Tenure-track and non-tenure track hires
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FPT: Full and Associate Professor (tenured) hires
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FPR: Research/Adjoint Faculty hires
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Section One - Position Information
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Alternate job code and rate: These fields pertain only to hires made with degree contingencies, and become available for editing only if a Contingency Type is indicated in PAR Section 3. See COE: Degrees and Contingencies for more information, including types of contingencies available.
Section Two - Funding Commitments
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A = Attached (included in PAR packet or listed in offer letter). Most funding commitments should be in this status.
F = Forthcoming
I = Incomplete
N = Not Applicable
Y = On File (rarely used for financial commitments)
Section Three - Biographical Information
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Current mailing and email addresses: For mailing address, a home mailing address is preferred.
Section Four - Endowment Information
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Section four is informational only, and pulls endowment information entered in Section 1 (Position Information), if any. No updates should be made to this section.
Section Five - ALL PARs in Fiscal Year
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Section five is informational only, and lists all other PARs that may have been created for the faculty candidate during the given fiscal year. This can be useful as a reference when working with other departments and colleges on a joint or courtesy appointment. No updates should be made to this section.
Section Six - Course Load Information
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-- ESTIMATE --
Meets Nbr Avg Team
Sem Abbr Course Unique Title With Sec Enr Teach
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> SP
Section Seven - Offer Status and Supporting Documentation
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English Proficiency: This should match the information provided on the Attachment A: Primary Language Determination form (to be included in the PAR packet).
Section Eight - Prior Approval Comments
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For joint hires, include in comments the doc ID of all associated PARs, for example: "Joint hire with Department Y. Joint PAR doc ID is X0FPXYYYYYY." See COE: Hiring Joint Faculty for more information.
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Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.
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