What is this form used for?

For hiring undergraduate and graduate students. This is not for full-time employees.

How to submit a Student Hire/Assignment request:

YOU MUST SUBMIT THE UGBS - Student Hiring Spreadsheet WITH YOUR REQUEST.

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DOWNLOAD & ATTACH THE STUDENT EMPLOYMENT REQUEST FORM TO YOUR TICKET.

1. Submit a Student Hire/Assignment ticket type to the EM Customer Service Portal (Jira) using the direct link above.
   Remember to
   1. Be sure you login using your EID email
   address YOUREID@eid
   1. address YOUREID@eid.utexas.edu
   . 
   1. 
      For more information on logging in go to EM Jira Service Management
   1. Department: Select from drop down menu.
   2. Is this student a work study? Select yes, no, or not sure.
      Additional Comments/
      1. If you are not sure, ask your student before submitting a request to us! This is imperative to note on the request form to ensure students assignments are being set up correctly in Workday. They have access to view their financial aid package and accept their awards each semester via CASH. 
      2. If you select yes, you must attach a copy of the students' work-study verification. 
      1. Notes: Enter any additional information related to student hire/assignment .Note: If not logged in, there will be an option to input your EID email at the bottom of the request.(international, multiple jobs, TRB needed, etc.)
      2. Attachment - YOU MUST SUBMIT A COMPLETED STUDENT HIRE SPREADSHEET.
      3. Click Send to submit request.

      How to complete the student

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      employment spreadsheet?

      1. Follow the instructions on the first tab.
      2. See Position Guide tab for Job Profile information.
      3. For New Hire & Rehires - complete the New Hire & Rehires tabRehire tab
         1. New Hires/Rehires must be submitted a minimum of two weeks prior to the planned start date.
      4. For Job Change and Terminations - complete the Job Change and Terminations tab
         1. On the left side (green), fill out the columns with relevant current student job details.
         2. On the right side (blue), fill out the column for the change needed to the current job details for each student. 
         3. Be sure to include effective date and justification.
      5. If you have both please complete both and note that both tabs are filled out in Jira notes. 

      What happens next?

      Check your email! You will receive an email notification confirming receipt of your request.

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      Note:  The EID email address used to access the EM Customer Service Portal will automatically send email notifications to the standard "austin.utexas.edu" email address.

      What if I have a question or need to provide additional information to my request?

      There are two ways to contact Finance and Administration:

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      This option is only available if you have an established and created customer portal account. Need an account? Email EM-Support@austin.utexas.edu.
      Remember to login using your EID email address YOUREID@eid.utexas.edu. 
      For more information on logging in go to EM Jira Service Management
      

      • Select Requests on the upper right part of your screen next to your profile photo

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