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Travel for business only (no personal)
Example: a department chair is presenting at a professional conference off-campus.
- Dean's approval needed? No
- Travel approval needed? Yes. Follow guidance at COE: Chair, Center Director, Associate Dean Travel Process.
Travel for business, combined with travel for personal reasons
Example: an associate dean is presenting at a professional conference off-campus, and will also be adding extra days to the proposed trip to visit family.
Since this scenario includes both business travel (requiring travel approval) and personal time away (
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The guidance on this page pertains only to:
COE employees who report directly to the Dean and
Are requesting time off for personal reasons, as opposed to business reasons.
For guidance related to leave for medical reasons, see COE: Sick Leave and FML - Faculty.
A) Scenarios addressed by guidance on this page
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Type of leave | Example | Dean's approval needed? | Travel approval needed? |
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Process |
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Personal time away only (no |
business) |
Family vacation | Y | N |
Follow instructions |
on this page. (A Travel Authorization Request (TAR) is not needed.) |
Personal travel, combined with travel for |
business reasons | Presenting at professional conference |
off-campus, and then adding extra days to trip to visit family | Y* |
Y* | Follow instructions at COE: Chair, Center Director, Associate Dean Travel Process. *The Travel Authorization Request (TAR) covers approval requirements for both personal time away for the Dean's direct reports, and travel approval. |
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For travel that combines both business and personal reasons, the process described below is not necessary. |
B) Scenarios not addressed by guidance on this page
Type of leave | Example | Dean's approval needed? | Travel approval needed? | Process |
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Travel for business only (no personal) | Presenting at professional conference off-campus | Y | Y | Follow instructions at COE: Chair, Center Director, Associate Dean Travel Process. |
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Process for requesting personal time away
For scenarios described in chart "A" above.
1) Email dean.education@austin.utexas.edu, with copies toand cc both the department Administrative Manager and Karen Pfeiffer, and must include. Include the following:
a) The dates you will be absent from work duties
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b) Who will cover your responsibilities, including teaching, during the
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absence
c) Contact phone number in case of emergency
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2) If the request is approved by the Dean or his Dean's delegate, Dean's Office staff will email the approval to the traveler and the Administrative Manager, and will add the dates to the staff calendar so the Dean knows who will be away from the office.
Note that for Personal Time Away, a Travel Authorization Request (TAR) is no longer required.
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Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.Contributors to this page (Name, number of updates, most recent update): Contributors