Travel for business only (no personal)
Example: a department chair is presenting at a professional conference off-campus.
- Dean's approval needed? No
- Travel approval needed? Yes. Follow guidance at COE: Chair, Center Director, Associate Dean Travel Process.
Travel for business, combined with travel for personal reasons
Example: an associate dean is presenting at a professional conference off-campus, and will also be adding extra days to the proposed trip to visit family.
Since this scenario includes both business travel (requiring travel approval) and personal time away (
Personal time off only (no business)
| Type of leave | Example | Dean's approval needed? | Travel approval needed? | Notes |
|---|---|---|---|---|
| Travel for business only (no personal) | Presenting at professional conference | N | Y | Follow instructions at COE: Chair, Center Director, Associate Dean Travel Process |
| Travel for business, combined with travel for personal reasons | Presenting at professional conference away, and then adding extra days to trip to visit family | Y* | Y* | *The Travel Authorization Request covers approval requirements for both personal time away for the Dean's direct reports, and travel approval. Follow instructions at COE: Chair, Center Director, Associate Dean Travel Process. |
| Personal time away only (no business) | Family vacation | Y | N | Follow instructions below for COE: Personal Time Away - Direct Reports to Dean and Associate Deans |
- Note that this process is for personal time away only. For business travel, see COE: Chair, Center Director, Associate Dean Travel Process.
- If combining both personal leave and professional travel, both of the following processes must be completed: 1) Personal Time Away request process described below, and 2) Travel Authorization Request
When requesting Personal Time Away, the request must be sent to dean.education@austin.utexas.edu, with copies to both the department Administrative Manager and Karen Pfeiffer, and must include:
- The dates you will be absent from work duties;
- Who will cover your responsibilities, including teaching, during the absence; and
- A contact phone number in case of emergency.
Once approved by the Dean or his delegate, Dean's Office staff will email the approval to the traveler and the Administrative Manager, and will add the dates to the staff calendar so the Dean knows who will be away from the office.
Note that for Personal Time Away, a Travel Authorization Request (TAR) is no longer required.
Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.
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