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If you would like to submit a request for a cash advance, please complete a Participant Study Cash Advance form and form and email to Shannon LaFevers: slafevers@austinthe KHE staff: khe@austin.utexas.edu.
- Please review these instructions before submitting a cash advance
UPDATE - Paying participants that who are employee's of UT:Any
participants that Participants who are UT employees can now be paid via VP2 payment voucher. The participant needs to may now be compensated with either cash or gift cards. Compensation in the form of electronic gift cards should only be used when participants will be taking part in an online study. Cash compensation is recommended for all in person studies.
Participants who will make more than $600 (not including payroll) in a calendar year from UT Austin must sign an "Individual Receipt Form", then the PI should give that form to Shannon LaFevers in BEL 718 to process the payment. Participants who sign the individual receipt form must not sign the Multiple Participant Receipt Form.
TangoCard:
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UT now has an agreement with TangoCard. The PI will need to create their own TangoCard account and then work with their admin to submit a Purchase Order for approval referencing the master agreement (UTAUS CN 2020_0835).
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Austin allows for paying research participants, including UT employees, via TangoCard, an electronic gift card service provider. Participants receive an email notifying them that they have an electronic gift card to claim in the amount designated by the PI / study coordinator. Read more about compensating participants with TangoCard here, and read about the COE Tango Procedures here.
Additional Resources:
Cash Advance Request Flow Chart
Participant Compensation Flow Chart
Multiple Participant Receipt Form *Participants earning $600 or more from UT Austin within the calendar year (not including payroll) should not sign this form
Individual Participant Receipt Form
HBP Part 9.1.7 Advances for Research Subjects and Study Participants
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