Certain study participants are eligible for compensation for taking part in IRB approved studies. Some members of the UT community are prohibited from receiving compensation for study participation.
It is preferable that studies conducted on campus use cash as a participant reward. Compensation in the form of gift cards should only be used when participants will be taking part in a study from a location that is not on campus.
Both cash and gift card compensation require the submission and approval of a Participant Study Cash Advance form which require the IRB compensation page and PI signature.
If you would like to submit a request for a cash advance, please complete a Participant Study Cash Advance form and email to Shannon LaFevers: slafevers@austin.utexas.edu.
Paying participants that are employee's of UT:
Any participants that are UT employees can now be paid via VP2 payment voucher. The participant needs to sign an "Individual Receipt Form", then the PI should give that form to Shannon LaFevers in BEL 718 to process the payment.
TangoCard:
UT now has an agreement with TangoCard. The PI will need to create their own TangoCard account and then work with their admin to submit a Purchase Order for approval referencing the master agreement (UTAUS CN 2020_0835).
- Create a TangoCard account and provide that info to your Admin
- work with your Admin to generate a PO for Pre-Payment, referencing the UT agreement (UTAUS CN 2020_0835)
- Email TangoCard's funding team to send an invoice for the amount needed and provide them with the PI's account information: funding@tangocard.com
- TangoCard is set up for direct deposit (ACH) and this is the preferred method. Once the PO is approved, work with your Admin to submit a VP1 payment for the amount of the PO referencing the invoice number and account name (PI's account).
- You will get a notification once the account is funded and the PI can begin.
Additional Resources:
Cash Advance Request Flow Chart
Participant Compensation Flow Chart
HBP Part 9.1.7 Advances for Research Subjects and Study Participants