Provenance Related Constituent Xrefs

Enter prior owners as Provenance Related constituents

Link previous owners as far back to creation date as possible.

Roles:

• Previous owner: collectors
• Dealer: constituent is a dealer/gallery/agent

Dates

Enter dates of ownership change in begin and end ISO datesBegin ISO date for the beginning of a persons' ownership and End ISO date for the sale/gift date by the owner. Enter an exact date if known, or year. Then click to select the most appropriate display dateDisplay Date; in most cases that will be the yyyy-yyyy format. You must select or enter a display date Display Date or this may appear empty in reports. If automated options in Display Date do not meet your needs, you may enter a custom value.

For new acquisitions, prioritize most recent owner prior to accession by BMA. If exact dates of ownership change are not known, enter year estimate and leave notes about the accuracy of the dates in remarks 

(While a text entry type for Provenance is available, it will only be available for reference within TMS. You might use this to explain uncertainty or complications regarding provenance)

Entering Public Provenance

Under acquisition section of the data entry view, you may enter a standardized text of provenance that is approved for public information. For anonymous donors, this is where you might replace the actual constituent name with "Private Collection."

Follow AAM guidelines for listing provenance:

The provenance is listed in chronological order, beginning with the earliest known owner. Life dates, if known, are enclosed in brackets. Uncertain information is indicated by the terms "possibly" or "probably" and explained in footnotes. Dealers, auction houses, or agents are enclosed in parentheses to distinguish them from private owners. Relationships between owners and methods of transactions are indicated by punctuation: a semicolon is used to indicate that the work passed directly between two owners (including dealers, etc.), and a period is used to separate two owners (including dealers, etc.) if a direct transfer did not occur or is not known to have occurred. Footnotes are used to document or clarify information. 

Example:

Black-Figure Neck Amphora

1980.31

Likely acquired in Italy between 1820–30, perhaps in England or Italy by 1841 by Spencer Joshua Alwyne Compton [1790–1851], 2nd Marquess of Northampton, Castle Ashby, Northamptonshire, England; by descent to Charles Douglas Compton [1816-1877], 3rd Marquess of Northampton; by descent to William Compton [1818–1897], 4th Marquess of Northampton; by descent to William George Spencer Scott Compton [1851–1913], 5th Marquess of Northampton; by descent to William Bingham Compton [1885–1978], 6th Marquess of Northampton; by descent to Spencer Douglas David Compton [b.1946], 7th Marquess of Northampton; sold (Christie’s, London) July 2nd, 1980, The Castle Ashby Vases, lot 91; purchased by Blanton Museum of Art, Austin, TX

Further Details

1. Collections and Owners, information
   1. Provide the name of the owner or collection
      1. Do not use the work "collection" unless only a last name is known
         1. James Michener (correct)
         2. Collection of James Michener (incorrect)
         3. James and Mari Michener (correct)
         4. Michener Collection (correct, when only last name is known)
      2. If known, include the birth and death dates of the owner in brackets behind the owner's name, especially if they relate to the object's transfer of ownership. Use a hyphen without spaces to separate birth and death years. Use b. to abbreviate born. Use d. to abbreviate died.
         1. James Michener [1907-1997]
         2. James Michener [b. 1907]
         3. James Michener [d. 1997] and Mari Sabusawa Michener [d. 1994]

      3. Use Private Collection when the name of the collector is not known, or when the collector’s name is known but he or she wishes to remain anonymous.

   2. Provide the location(s) of the collection, if known
      1. Location follows the name of the collection, separated by a comma.
         1. U.S. format: city, state (abbreviated) 
            1. Austin, TX
         2. Outside U.S: city, country
            1. Buenos Aires, Argentina
      2. If collector resides in multiple cities, also separate each location with a semi-colon
         1. James Michener [1907-1997], Austin, TX; Doylestown, PA 
   3. Provide the method through which the work entered the collection, if known
      1. the means by which the object entered the collection is entered before the name and location of the collection
         1. Examples of terms used
            1. purchased by
            2. gifted to
            3. by bequest to
            4. by descent
         2. purchased by James Michener [1907-1997], Austin, TX, 1961; gifted to Blanton Museum of Art, Austin, TX, 1991 

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