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General
Information on reserving rooms in Moody College and on campus.
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Find Moody College Space
Directions on paying contractors and guests who are not enrolled studentsrequest
Request Room Reservation
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Information on how to request space on campus for your event.
Directions on hiring enrolled students for employment other than for work-study positions.
(Note: while the policies listed below are specific to hiring students, the hiring request form is the same for both students and non-students.)
Request Forms
Request Form
Resources
- Hiring Student Employees
- UT guidelines on student employment.
- Semimonthly payroll schedule and deadlines.
Policies
- Enrolled students (even working part-time) need to be hired through Workday as university employees (as opposed to as contractors).
- There will be limits on how many hours students can work. See UT guidelines on student employment, which also cover minimum eligibility requirements and standard appointment dates.
- Students must have an appointment BEFORE they can start working.
- Be aware that there may be additional costs associated with hiring a student: wages, fringe benefits, and background checks (which will need to be requested by staff at least three weeks in advance of start date–see procedures below).
Procedures & Timelines
At least 5-6 weeks before the Start of Work:
- If you are trying to find a student for a job, you can submit a description of the job to Handshake. Email RTF-Accounting@austin.utexas.edu for details. Allow time for interviewing candidates.
At least 3 weeks before the Start of Work:
- Once you know you know whom you’re hiring, fill out the Hiring Payment Request Form at least 3 weeks in advance of the start of work in order to allow time for staff to the set up the Workday appointment—for tasks such as performing background checks, onboarding, filling out I-9s, etc. (Note that background checks may take longer for internatational students and students who have moved across multiple states.)
During Work:
- Supervisors need to track the student’s work and approve Workday timesheets. Semi-monthly payroll periods are completed on the 15th and end of every month. See semimonthly schedule and deadlines.
Policies
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Find Space at Moody or UT Campus
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Resources
- To learn more Moody College spaces, including room capacity and A/V options, see Moody Facilities Room Overview pages.
- To review other campus venues, use this Find a Space tool.
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Emergency Management Plans
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Resources
Campus-wide: https://emergency.utexas.edu/
Moody College buildings- see plans below.
View file name Emergency Management Plan CMA.pdf height 250 View file name Emergency Management Plan CMB.pdf height 250 View file name Emergency Management Plan DMC.pdf height 250 View file name Emergency Management Plan HSM.pdf height 250 View file name Emergency Operations Plan_2022__FINAL_Redacted.pdf height 250 View file name Emergency Preparedness Pocket Guide PRINT 3_Updated 6-28-22.pdf height 250 View file name Run_Hide_Fight_New.pdf height 250 View file name safety_protocols_en.pdf height 250 View file name Updated_Active_Shooter_Response_Guide.pdf height 250