When you need to use the department credit card, for professional membership renewals or conference registrations, you will go to…
- ProCard Process Folder in Box, everyone should have access to in HDFS Forms and Procedure: https://utexas.app.box.com/folder/121174569201
- Add your purchase information to the current month’s ProCard Transaction Log.
- Purchase must be $999 or less. Please contact Shelby if your purchase is greater than $999. A special request must be submitted, and requires two days for approval.
- Complete (add your account & purchase details), Sign and Upload your ProCard Charge Form to the current month’s folder
- Email Shelby, she will send you the Stache Entry to the ProCard number to make your purchase.
- When purchase is complete, upload receipt HERE.
Note: If you are purchasing an in-person conference registration, you must submit your approved RTA (request travel approval) with your receipt, to qualify for reimbursement.
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CHECK LIST - Prior to initiating a ProCard purchase:
Do you know the account number to be used to make this purchase?
Are you purchasing office supplies?
Yes, STOP and purchase through UT Market
No, move to next step
Check the Disallowed List
All purchases must be Tax Exempt - Tax Exempt Form
Currently, Erin is asking anyone wishing to use the Procard to schedule a short meeting with her via email. Please include the account you will be using and the name of the vendor in your email.