General Information
EDP Course Scheduling works within serves to comply with University standard timelines, allows for advance scheduling for budget and instructional staffing purposes, and provides a consistent and predictable system to organize classes for advisers and students in EDP, COE, and outside the college.
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Process
All meeting dates and deadlines are posted on the Faculty Calendar, with corresponding meeting/task invitations in Outlook.
- Semesterly: EDP Scheduler meets with each Area to review their Multi-Year Plan. This is when faculty may communicate their time/teaching preferences.
- When Scheduling Semesterly: Areas meet to review and update the multi-year schedule, and communicate any changes to the Graduate Advisor/Administrative Support Coordinator. Administrative Support Coordinator will reach out to Area Chairs each semester with deadlines for updates.
- UT Scheduling System opens for an upcoming semester: EDP Scheduler creates the upcoming semester
- Leadership Team reviews schedule based on
- Schedule is posted in UTBox (by EDP Scheduler) for Area Chair review.
- Preference requests should not be sent at this point - preference requests will already have been accommodated when possible. Preference requests must be made in the semesterly Multi-Year Review meetings.
- Area Chairs will be notified by EDP Scheduler of any cross-area changes.
- Area Chairs will have a set Schedule Corrections deadline (typically 1-2 weeks) by which any conflicts/corrections must be sent to the Scheduler.
- Following the Schedule Corrections deadline, Department Chair final-approves the schedule and it
- area requests, University/COE policies/priorities, and faculty preferences. Department Chair will final-approve schedule.
- Semester schedule is entered into the UT system
Emergency- (emergency changes only after this point
- ).
- Registrar publishes Course Schedule published online by Registrar, Advising/Registration
Advisors must NEVER refer to internal copies of schedules for advising. begins- Advisors & students must should use only the Registrar's published online course schedule .EDP Scheduler posts daily enrollment reports in Box for advising.
- Daily Advising/Enrollment Reports are available for Area Chairs to review during Advising. Courses at risk of low enrollment will be evaluated by Graduate Advisor, Area Chair and Department Chair for either cancellation or advising options.
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Timelines
Standard Timelines are the unit by which the Registrar assigns rooms; deviation from standard reduces the number of rooms available to EDP for any given semester, and can cause conflicts for students. The EDP Standard Timelines below are based on University Standard Timelines, with the exception of T/TH 3-hour courses, which were voted to remain consistent with the UT-Standard MWF 3-hour times and allow for a 1-hour lunch break for students; EDP courses must adhere to EDP Standard Timelines, and should attempt to adhere to University Standard as well.
MWF:
1 hour = 8-9, 9-10, 10-11, 11-12, 12-1, 1-2, 2-3, 3-4, 4-5
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| M or W | |
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| 3 Hour | 9-12, 1-4, 4-7 |
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| T/TH |
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| 1. | |
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| 5 Hour (Undergraduate or QM Foundation Courses) | 8-9:30, 9:30-11, 11-12:30, 12:30-2, 2-3:30, 3:30-5 |
| 3 Hour |
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| 9-12, 1-4, 4-7 |
Department Foundation Course Blocks
- Department Foundation Courses (formerly "Department Core") are courses offered by HDCLS and QM , and that are required for EDP students in across all program areas. They
- HDCLS Foundation Courses are scheduled M or W 1-4
- QM Foundation Courses are scheduled in specific time T & TH in 1.5-hour blocks, and all areas schedule their 1st (and occasionally 2nd)-year required courses around thembetween 8AM and 3:30 PM.
- 1-hr colloquiums Colloquiums should be at noon either M or W .12-1
- No classes on Friday afternoons due to department meetings and student practicum/internship schedules.
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Mon
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Wed
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Noon (noon-1)
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Afternoon (1-4)
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Tue
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Thu
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Morning (9:30-12:30)
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QM Core (1.5hr)
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QM Core (1.5hr)
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Afternoon (12:30-3:30)
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QM Core (1.5hr)
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QM Core (1.5hr)
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| title | A Note on Classroom Assignments |
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Classrooms
Classroom preferences should be communicated to the EDP
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Graduate Advisor during schedule review meetings.
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Classroom availability
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is limited due to a number of factors
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: course closing limit and room capacity, room features, location, and room use requests from other departments.