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College of Education process for hires of tenured and tenure-track faculty

See supplementary guidance for administrative staff at COE Recruiting Procedures for Administrative Managers.

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The department Administrative Manager, in collaboration with the department chair and search committee chair, should track and update each stage of the recruiting process on the "Stages of Faculty Searches 20YY-20YZ" spreadsheet on Box (access limited). This spreadsheet is used by College leadership and Dean's Office staff for informational and planning purposes.

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  1. Department chair submits a search request to the Dean for approval, with a cc to the department Administrative Manager, including the position title and rank and draft job description.

  2. If the Dean approves the search request, the department chair submits a proposed search committee and search chair (include at least one T/TT faculty member from outside of the department)

  3. Once the search committee is approved, the department chair appoints the search committee, and the department chair and/or search committee creates a job posting.

  4. Search committee chair submits posting for approval by Senior Associate Dean. Include the following:

    1. Boilerplate language about the college, signature impact areas, and funding

      1. For an example of boilerplate language, go to: Box (access restricted) > COE HR - Faculty HR > All Departments Faculty Recruiting XX-XY > Job posting template and example

      2. Box folder access requests can be sent to COE-FacultyAffairs@austin.utexas.edu

    2. List of required and preferred qualifications for junior and senior level positions 

  5. If the Senior Associate Dean approves, the department Administrative Manager submits the posting in Interfolio and assigns appropriate Interfolio roles to search committee members. See COE: Interfolio > Posting a position in Interfolio for instructions.

  6. COE Faculty Affairs receives a notification requesting approval of the Interfolio posting and will forward a copy of the posting to the Senior Associate Dean for approval. If approved by the Senior Associate Dean, COE Faculty Affairs will approve the posting forward.

  7. The Interfolio job posting routes to APS for final-approval. If .

  8. Once approved by APS, Administrative Manager publishes the posting and makes it available to applicants. See COE: Interfolio > COE posting process.

Where are UT Austin faculty positions posted?

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  1. Department chair submits Hiring Recommendation Summary Report from the search committee to the BC/EC and convenes the group for discussion and anonymous vote on the finalists.

    1. College-Wide hires: If the BC votes in favor of proceeding with the hire, department chairs work together to determine the distribution of the appointment (usually not 50/50). Search committee chairs meet with the Dean to provide a summary of assessment by the BC/ECs.

  2. After the BC/EC vote, department chair submits Hiring Recommendation Summary Report to the Dean and Senior Associate Dean, and a cover letter that captures the following:

    1. EC/BC discussion

    2. EC/BC vote

    3. their own evaluation of the candidates

    4. any other information pertinent to the Dean

  3. If the Dean approves, department chair (or in the case of a College-Wide hire, the chair of the department with the greater share of affiliation) and Senior Associate Dean discuss salary and start-up package. It is strongly encouraged to capture agreed-upon offer items in email rather than just verbally, and cc or forward these to the department Administrative Manager for reference during the draft offer letter writing process in collaboration with COE Faculty Affairs, including all helpful details and specifics.

    1. Special circumstances:

      1. If proposed hire is at tenured Associate or full Professor level, Senior Associate Dean submits candidate's CV and a Preliminary Request to the Provost’s office for approval before offer is made. See COE: Hiring Tenured Faculty > tab "Tenure pre-review."

      2. If proposed hire is not a U.S. citizen, department should consult with Texas Global - International Student and Scholar Services before offer is made, and cc COE-FacultyAffairs@austin.utexas.edu.

  4. Once approved by the Dean to proceed with the hire, the department chair should begin working with the department Administrative Manager and COE Faculty Affairs on the hiring process, including PAR, Offer Letteroffer letter, and Hiring Tenured Faculty process if appropriate. Keep in mind that these processes can take a great deal of time and effort, and please plan accordingly.

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