Only faculty, TAs and staff can see this page and perform these actions.
💻 🚨 Important Note: IT@UT can help you! 🆘 🛟
The wiki platform is supported by the university, which means that you can contact IT for support in all aspects of wiki management.
Wiki Admin Tasks
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User Admin
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Wiki Admin Privileges
The UT Print Department EID can be used to sign in to the wiki as a master admin password. However, it is preferable that you sign in to the Wiki with your own EID. You can add yourself using the instructions below.
Current admins as of March 10 2022August 28 2023:
- Annie Johnston
- Blood, Audrey D
- Enrique FigueredoHannah Spector
- Print Box Account (this is the same the Print Department EID)
- Kerry Maguire
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About groups + space permissions
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Important: The user must have had to log in to the wiki system at least once for them to be added as an admin. To do this they must:
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- Important: The user must have had to log in to the wiki system at least once for them to be added. To do this they must:
- Visit the print wiki (being on this page right now counts)
- press the log in button on the top right corner
- log in with their EID
- To add someone new as a wiki editor, make sure you, a current editor, are logged in
- Press Press "Space Tools" on the bottom left corner of the Print Wiki (on any page)
- Press "Custom space user management"
- Above "Membership," press "Add Users"
- In the Select Groups field, begin typing the entire group name. The groups are:
- utprint-facultystaff
- utprint-grads
- utprint-ta
- utprint-risofellows
- utprint-students
- In the Select Users field, type in the person's EID, email, or name
- People can be members of multiple groups.
- If the user says "deactivated" on the groups page, then get them to do step 1 again. If that doesn't work, open a ticket with IT that explains they are deactivated and include the user's EID.
Admins only: Here is a video on how to add/remove people from admin groups on the wiki
You will only be able to see the video below if you are logged in as an admin. If not, you will get an error.
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Video link (admins only): /wiki/spaces/utprint/pages/53092033
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Add an editor to a single page
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- Make sure you are logged in
- Press "Space Tools" on the bottom left corner of the Print Wiki (on any page)
- Press "Custom space user management"
- In the left column, click on the group you would like to edit
- You will be able to see the names of the group members in the right "Membership" column
- Click on a member; you can now press "Delete User" above the membership column
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Page Permissions & Navigation
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Reordering sidebar
- Make sure you are logged in
- Press "Space Tools" on the bottom left corner of the Print Wiki (on any page)
- Press "Reorder pages"
- Drag and drop pages into desire hierarchy/order
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- Make sure you are logged in
- Go to the page you want to restrict (e.g. Risograph is editable by riso fellows)
- Press the three dots beside share
- Press Restrictions
- Choose "editing restricted"
- Add the group you want to allow. Type the whole name, starting with "utprint"
- utprint-facultystaff
- utprint-grads
- utprint-ta
- utprint-risofellows
- utprint-students
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Etc.
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Backup and/or make a printed book version of the wiki
- Make sure you are logged in
- Press "Space Tools" on the bottom left corner of the Print Wiki (on any page)
- Go to "Content Tools"
- Go to "Export" subheading
- Export as XML or PDF, or even better, both! At least every 6 months, do a full XML/PDF/HTML backup.
- PDF is what you want if you want to print it out. Make sure to check the page numbers option.
- Let it do it's thing
- When it's down, press "Download" under the progress bar.
- Upload it to the Wiki Backup Box Folder. You can see previous downloads here.
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Wiki Training for New Admin
New wiki admins should be trained on all of the above, plus macros. A comprehensive list is below:
- User management: how to add new users, modify privileges of different user groups
- Editing and viewing restrictions: how to add editing and viewing restrictions to pages and sections
- Macros: how to use macros, including adding a table of contents and a page tree
- Data organization best practice: how to use headers to generate a table of contents; how to use page trees and TOC; how to organize pages and sub-pages
- How to backup wiki
- How to ask IT for help with Wiki
- How to make and use templates