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What is an RTA (Request for Travel Authorization)?The primary purpose of an RTA is to authorize employees for UT business travel. All business related travel requires a RTA, no-cost trips included. An RTA must also be submitted by faculty when a class will be missed (for any reason, including due to personal travel, etc). Below are detailed instructions for submitting and assigning your RTA. |
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History Tab
Located at the top of the REQ page, the HISTORY tab provides the requester the ability to track the REQ.
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The requester can track the REQ through the approval process and follow up if the REQ has not moved forward.
When your request is fully approved, you 'll receive a UT generated will receive an automated email with the subject Request “Request for Travel Authorization (RTA) TV######### approved:
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approved”, see example image below. Please reference this number in the email subject line of all related correspondence with staff.
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Changes to a finalized RTA
If the dates, funding accounts, or other details of your trip change after the REQ is finalized, please email your Area Head (or the Chair, if you are an Area Head) with the updated details (including updated disposition of duties plan for any changes to affected classes), and be sure to list the TV######## number in the email subject line. (Be sure to notify TxGlobal of any updates to international travel as well.) The area head should then forward this email to Michelle Belisle with their approval of the changes, and Michelle will make the updates in UT’s system of record (“DEFINE”). (Once an REQ is finalized, it cannot be changed in the REQ system, so you will not see the updates there. But our office will ensure they are updated in DEFINE.)
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