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Instructions for requesting Leave of Absence are on this page at Leave request process.
Unpaid leave types
Two types of Leave of Absence are available to faculty, detailed below.
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Example: Faculty member is temporarily unable to perform their duties as a faculty member due to a medical condition and has exhausted their sick leave balance.
Important information for tenure-track faculty
Per HOP 2-2210, an academic year during which a faculty member is on leave without pay from the University for all of the fall and/or spring semester(s) is not counted as part of the probationary period related to the acquisition of tenure. An approved Leave of Absence of any duration will stop the tenure clock.
Considerations of unpaid leave
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Benefits: Faculty members who will be on partial or full-time leave without pay should contact the appropriate Rewards Team member in the Office of Human Resources to ascertain the effect of the leave on their medical insurance and retirement benefits (HR representative lookup). Review HR: Insurance Options While on LWOP.
Principal Investigators: Faculty who will be absent from campus and who serve as Principal Investigators also should determine whether any arrangements need to be made with their funding agencies for disposition of their grant(s).
Supplements: Individuals on leave without pay for personal reasons may not continue to receive their supplement during the period of leave. The Dean's Office, however, may choose to allow exceptions in certain cases.
Contact Academic Personnel Services for additional guidelines that may pertain to unpaid leave status.
Leave request process
If the leave is for personal reasons (e.g. medical leave after paid leave balances have exhausted), proceed to step 2.
If the leave is for professionalreasons: Faculty member submits a prior approval request for the leave activity through the UTRMS Conflict of Interest module: https://coi.research.utexas.edu/.Department AM should confirm with the faculty member that this has been completed before proceeding with the leave request.
See guidance at Disclosure_Profile_User_Guide.pdf.
Department AM completes form "Request for Leave" at Faculty Affairs/APS ServiceNow: Complete Forms.
For guidance, see COE: ServiceNow Forms
In the section "Required Approval Routing," add the following:
Dean's Staff: Karla A Steffen (steffek). This field is required in COE.
Dean or Dean Designate: Beth Maloch (malochb)
The Provost's Office will also share the leave request with the Office of Research and Compliance for review of any potential Conflicts of Interest.
Once the Leave of Absence request has been final-approved by the Provost, APS will process appointment adjustments as absence requests in Workday. (See "Leaves of absence and timesheets" below.)
Requests for tenured/tenure-track faculty only: Department AM should forward a copy of the automated email confirming approval to COE-FacultyAffairs@austin.utexas.edu for the faculty member's personnel file.
Leaves of absence and timesheets
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Example of a 13.33 SWH "Unpaid Time Off" request for one semester. An approved "Leave - Academic" would substitute that Type according to the example below.
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Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.
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