GENERAL
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Cost per person is not required when utilizing a negotiated package price. Be sure to route any documents requiring signatures via JIRA for approval. |
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These items can be purchased for events and business meetings only. These items cannot be purchased to have on hand for in-office use. | ||
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If purchasing hot cocoa or juice for birthday celebrations, those can be purchased under the blanket OOEF. |
RECRUITMENT/VISITORS
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No, we are not allowed to purchase snacks or refreshments for staff consumption during the workday. |
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These items can be purchased for events and business meetings only. These items cannot be purchased to have on hand for in-office use. |
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No more than 4 without an approved exception. Three staff plus the candidate is the standard party size. |
EMPLOYEE CELEBRATIONS
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No, we are not allowed to purchase snacks or refreshments for staff consumption during the workday. |
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These items can be purchased for events and business meetings only. These items cannot be purchased to have on hand for in-office use. |
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We encourage departments to offer celebratory opportunities as a means of maintaining staff morale; however, those opportunities should be limited to monthly occurrences and not exceed $5/person in expense. |
PROCARD
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| No, we are not allowed to purchase snacks or refreshments for staff consumption during the workday
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Central Market and Whole Foods are the only local vendors that can offer catering that is allowable on the ProCard since they are classified as a grocery store. |
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| These items can be purchased for events and business meetings only. These items cannot be purchased to have on hand for in-office use.
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Yes, as long as you provide the State Tax Exemption Certificate. |
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| If purchasing hot cocoa or juice for birthday celebrations, those can be purchased under the blanket OOEF
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Yes, as long as you provide the State Tax Exemption Certificate. |
ALCOHOL
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| Alcohol is only authorized in campus facilities that are licensed to serve alcohol by the State of Texas. To serve alcohol outside of these locations, an exception must be requested and approved prior to your event. Vouchers without this approval will be rejected by Accounts Payable. More information is available here. |
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| An exception must be requested and approved to issue payment. Exceptions require justification documented on the OOEF and approval by the dean or vice president. Official delegates may not approve these exceptions. Exceptions for the dean require additional higher-level approval. Exceptions are required regardless if the payment is by reimbursement or vendor payment. |
BLANKET OOEF
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Recurring office refreshments are for the consumption by faculty, staff, students, and guests, including bottled water, soft drinks, coffee, cream, sweetener, candies/mints during business meetings and staff celebrations only. |
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No, we are not allowed to purchase snacks or refreshments for staff consumption during the workday. |
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These items can be purchased for events and business meetings only. These items cannot be purchased to have on hand for in-office use. |
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If purchasing hot cocoa or juice for birthday celebrations, those can be purchased under the blanket OOEF. |
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