OOEF FAQ

Cost per person is not required when utilizing a negotiated package price. Be sure to route any documents requiring signatures via JIRA for approval.

These items can be purchased for events and business meetings only.  These items cannot be purchased to have on hand for in-office use.

If purchasing hot cocoa or juice for birthday celebrations, those can be purchased under the blanket OOEF.

No, we are not allowed to purchase snacks or refreshments for staff consumption during the workday.

These items can be purchased for events and business meetings only.  These items cannot be purchased to have on hand for in-office use.

No more than 4 without an approved exception. Three staff plus the candidate is the standard party size. 

We encourage departments to offer celebratory opportunities as a means of maintaining staff morale; however, those opportunities should be limited to monthly occurrences and not exceed $5/person in expense.

Central Market and Whole Foods are the only local vendors that can offer catering that is allowable on the ProCard since they are classified as a grocery store.

Yes, as long as you provide the State Tax Exemption Certificate. 

Yes, as long as you provide the State Tax Exemption Certificate.

Recurring office refreshments are for the consumption by faculty, staff, students, and guests, including bottled water, soft drinks, coffee, cream, sweetener, candies/mints during business meetings and staff celebrations only.

If purchasing hot cocoa or juice for birthday celebrations, those can be purchased under the blanket OOEF.

Maximum amount per person is $5.00.  If expected per person amount exceeds the maximum by a considerable amount, a separate OOEF should be submitted for approval.