Event Planning Resources

Preferred Vendors for Campus Events

Group Ordering Spreadsheet

Working with a vendor outside of UT-Austin?

Prior to booking vendor service or contract

• Vendor must be in UT's payment system to pay them. Follow instructions to Search for Vendor in UT Payment System. If vendor is not in the system, submit a Vendor Set up Request Form. Please visit Vendor Set up Request - PIF and Direct Deposit for help.
• Provide the Texas Sales and Use Tax Exemption Certification when booking services.  
• All Contracts and other legal agreements requiring signatures must be submitted through JIRA no less than two months prior to event. Employees do not have authorization to sign any contract or accept terms and conditions. 

Using one of the following items may require additional authorization, budget consideration, or special handling by Finance and Administration.