On this page:

University Policies and Procedures

• University Policy Office: Handbook of Operating Procedures (HOP)

• Handbook of Business Procedures (HBP)

• UT System: Regents' Rules and Regulations

Campus information

• Building information - main campus

• Campus Mail Code lookup

• Department code finder

• Directory

• Directory - how to update information

• Disability Resources

• Facts and Figures

• Faculty and staff resources

• Gender-inclusive restrooms on campus - map

• Lactation/Quiet rooms on campus - locations

• Mail code lookup

• Map (Interactive Flash map)

• Service Now - Campus IT Alerts & Outages

• University Offices A-Z

• UT phone numbers

• UT Staff Council

Financial and administrative

https://financials.utexas.edu/

• Accounting - Introduction to UT Accounting (PDF)

• Administrative Applications

• Administrative System help

• AIS/PBS

• Allocation Details

• Allocation Details Training Resources

• AskUs (archive of questions and answers on UT policies and procedures)

• Budget Update Document Tips & FAQs

• Business Rules Database

• CCART System help

• DEFINE training (videos):

  • Log In/Off the Mainframe Application

  • DEFINE Navigation

  • How do I get help with a screen in *DEFINE?

  • Using PF10 Glossary

• Department System help

• Directory - how to update information

• DocuSign

  • DocuSign University

  • DocuSign video tutorials

• Electronic Office Management (EOM) help

• Employment Verification

• Expense Account Certification Training video

• Financial and Administrative forms

• Financial and Administrative listservs (signup instructions at the link)

• Financial and Administrative Services Training Resources - comprehensive list of handouts, videos, and slideshows on a variety of accounting and financial topics

• Financial Fundamentals - self-paced, online courses

• FRMS help

• FRMS Training Resources

• GB2 Training Documentation (salaries and fringe reports)

• Image Retrieval System help

• Information Technology (IT):

  • Campus IT policies

  • Campus Information Technology resources - faculty and staff

  • Campus Information Technology services

  • College of Education Information Technology Office

  • Systems alerts and outages

• Inventory Portal help

• Object Code Balances help

• OHS System help

• Records management

• Report Writer Download help

• Statement of Account Certification help

• Ticket Invoices help

• Transfer System help

• Transaction Listings in UT Direct help

• Useful Logins and Where to Get Them (GCN)

• UT Market help

• UT Market info - see “Resources for Training and Help” links at the bottom of the page

• UT Market system

• Vendor Identification Department (VID) file submission - use when creating a new vendor ID in GGV screen of DEFINE

• Voice Mail User Guide - UT

• “Where’s My Traveler?” system help

...

Getting Help From the Human Resource Service Center (HRSC)

• Tip:  If an employee does not receive a response and you need to contact them again, please respond to the original ticket. Do not create and send a new email, as it will create another ticket and cause further delays.         

Leave

• General Leave

• University holiday calendar

• Leave accrual and carryover

• Other types of leave

New employees

• New Employees – orientation, checklist, resources

• Probationary period: New, classified employees are considered probationary employees for the first 180 days of university employment as part of the selection and hiring process.

  • Policies

  • Tips

Suggested training

• All staff:

  • Records Management

    • RIM105 (online, 6 minutes)

    • IG101: Records and Information Management for Department Records Managers

  • Title IX Education and Training

• Staff with HR  roles:

  • Basic Navigation in Workday: video, 2 minutes and 28 seconds

  • HR Essentials Advanced Track: Requirement for certificate completion: all 19 core classes and four elective courses

  • Introduction to UT Accounting (PDF)
    

• Staff with Workday roles:

  • Workday - All Training

  • Workday ILT (instructor-led training) courses: Courses in Recruiting, Staff and Nonemployees, Academics

  • Workday HCM Time and Absence eLearning Curriculum
    

• COE-curated LinkedIn Learning collections

  • UT-COE Managing Employees

  • UT-COE Recruiting and Interviewing

ITO Resources

• You may find the following websites useful for further information on the secure handling of information at UT:

  • University of Texas at Austin Information Security Office homepage

  • University of Texas at Austin Information Technology Policies

  • University of Texas at Austin Data Classification Standard

  • Protecting Sensitive Digital Research Data

  • Password Security Recommendations

  • Qualtrics Survey Tool

    • Qualtrics is a generalized survey service permitting the creation of survey instruments, distribution of the surveys, data storage and analysis. Qualtrics is available for use by faculty, staff, and students and is approved for most Confidential data (including HIPAA, FERPA, and IRB).

  • UT Box

    • Box cloud storage is a campus-wide service that allows faculty, staff, and students at the University of Texas at Austin to use Box cloud-based file sharing for business and academic purposes. UT Box is approved for most Confidential data and is available at no cost to current faculty, staff, and students.

  • Stache

    • The University of Texas at Austin Information Security Office created STACHE to provide secure backup of sensitive data, such as encryption keys, passwords, passphrases, and personal identification numbers. The creator of the entry in Stache can share the contents of the entry with other individuals. Stache is available at no cost to active students, faculty and staff affiliated with the University of Texas at Austin.

Resources for employees

Benefits

• Benefits Overview

• Employee services and campus resources - Includes Child Development Center, counseling, conflict management, grievance procedure and dispute resolution assistance, professional development resources, and much more.

• Health Insurance Rates – premium amounts for employees and dependents

• LifeCare - Personalized referrals to providers nationwide; also includes the LifeMart employee discount program

• LifeCare (FAQ PDF)

• LinkedIn Learning - Formerly Lynda.com. Free online learning portal for UT employees.

• Paid Time Off and Leave – vacation, sick, comp, military, etc.

• RecSports (payroll deduction available for memberships)

• Retirement Program Options

• Staff Tuition Assistance Program (STAP) - Formerly the Staff Educational Benefit. Covers tuition for full-time (40 hour) employees with 12 months’ continuous service for one UT Austin course per semester.  To take advantage of the benefit, employees must be regularly admitted to the University.  Waivers of admissions fees may be available. Please note that Graduate courses are considered taxable income. 

Parking/Transportation

• Parking and Transportation Services

• Parking – Staff and Faculty

• Shuttles

• Capital Metro (buses are free for UT faculty, staff, and students with valid ID)

Other resources

• Directory - how to update information

• Faculty/staff interest groups: see “Getting Involved” section of Faculty and Staff Resources

• UTBox (file sharing service)

• UT Learn - Register for employee training offered by UT

• UT Staff Council

• UT Voice Mail User Guide

• UT VoIP Phone User Guide

• For fun – Live Falcon Cam

...

Please send suggested additions to this page and notifications about broken links to COE-HR@austin.utexas.edu.