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To view Academic Unit information for an academic department, type au: [department name] into the Search bar in Workday. |
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Jobs vs. Academic appointments
In Workday, referring to an appointment is not the same as referring to a job. See Workday: Terminology Talk - Academic Appointments for more information.
Jobs = job profile, compensation, and costing in a Supervisory Organization
Academic appointments = academic title tied to an Academic Unit
Academic Units are a parallel structure in Workday that is distinct, but related to, the Supervisory Organization structure. In Workday, academic appointments appointments are used to track track key information related to a worker’s academic relationship with the university, including dates, academic unit, rank, title, and tenure status. It is also used to track key information about endowment holders and emeritus faculty. Information in academic appointments is separate from compensation and other job information.
Employees always have positions positions in Workday, but they may not always have an academic appointment. The The following job families are eligible for academic appointments in Workday:
Faculty Non-Tenure Track
Faculty Tenure-Track
Administrative & Professional (A&P) - Academic
Some Academic Affiliate titles (adjuncts, clinical affiliates, etc.)
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A&P Research, A&P Research Fellows, Extension Instructors, and Summer Assignments job families are not eligible for academic appointments.
Note that when an Academic Affiliate appointment ends, Workday access is removed on the effective date of the transaction. See Duration of Worker Access to Workday.
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To view Academic Unit information for an academic department, type au: [department name] into the Search bar in Workday. |
Managing academic appointments
Both Academic Affiliate and Courtesy Faculty appointments are Academic Appointments , and exist in the parallel but distinct Academic Unit (AU) hierarchy structure rather than the Supervisory Organization hierarchy structure. For this reason, an Academic Partner role on the Academic Unit is required in order to process these appointments in Workday - note that these roles are assigned separately from the Academic HR Partner role in supervisory organizations.
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Academic appointments are managed as follows:
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Processed by CSU |
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Processed by Provost’s Office |
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Processed via system integration |
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Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.Contributors to this page (Name, number of updates, most recent update): Contributors