EDP Course Scheduling works within University standard timelines, allows for advance scheduling for budget and instructional staffing purposes, and provides a consistent and predictable system to organize classes for advisers and students in EDP, COE, and outside the college. 

Course Scheduling Process

All meeting dates and deadlines are posted on the Faculty Calendar, with corresponding meeting/task invitations in Outlook.

1. Semesterly: EDP Scheduler meets with each Area to review their Multi-Year Plan. This is when faculty may communicate their time/teaching preferences.
    
2. When Scheduling System opens for an upcoming semester: EDP Scheduler creates upcoming semester schedule based on Multi-Year Plans, UT rules/regulations, and Department priorities; reviewed/finalized by Department Chair and Executive Assistant.
    
3. Schedule posted in UTBox (by EDP Scheduler) for Area Chair review. 
   • Area Chairs will have a set Schedule Corrections deadline (typically 1-2 weeks after posting) by which any conflict/correction requests must be sent to the Scheduler.
     • This should NOT include preference requests - preferences will already have been accommodated if possible. Preference requests must be made in the semesterly Multi-Year Review meetings.
   • Area Chairs will be notified of any cross-area changes during this final review period.
      
4. Following the Schedule Corrections deadline, Department Chair final-approves and it is entered into the UT system.
   
   • Only changes after this point are for unexpected leave/buyouts. 
      
5. EDP Scheduler sends Individual Teaching Schedule Confirmation to each faculty member for the upcoming semester (1 business day after deadline day)
    
6. Course Schedule published online by Registrar, Advising/Registration
   
   • Advisors must NEVER refer to internal copies of schedules for advising. Advisors & students must use only the Registrar's published online course schedule.
   • EDP Scheduler posts daily enrollment reports in Box for Area Chairs to review during Advising. Courses at risk of low enrollment will be evaluated by Department Chair for either cancellation or advising options.
     

EDP Standard Timelines

Standard Timelines are the unit by which the Registrar assigns rooms; deviation from standard reduces the number of rooms available to EDP for any given semester, and can cause conflicts for students. The EDP Standard Timelines below are based on University Standard Timelines; EDP courses must adhere to EDP Standard Timelines, and should attempt to adhere to University Standard as well.

MWF:

1 hour = 8-9, 9-10, 10-11, 11-12, 12-1, 1-2, 2-3, 3-4, 4-5

3 hour = 9-noon, 1-4, 4-7
 

T/TH:

1.5 hour = 8-9:30, 9:30-11, 11-12:30, 12:30-2, 2-3:30, 3:30-5

3 hour = 9-12, 1-4, 4-7

Department Foundation Course Blocks

• Department Foundation Courses (formerly "Department Core") are offered by HDCLS and QM, and are required for EDP students in all program areas. They are scheduled in specific time blocks, and all areas schedule their 1st (and occasionally 2nd)-year required courses around them. 
• 1-hr colloquiums should be at noon M or W.
• No classes on Friday due to department meetings and student practicum/internship schedules.