What is this form used for?

For hiring undergraduate and graduate students. This is not for full-time employees.

How to submit a Student Hire/Assignment request:

1. Login to the EM Customer Service Portal using the direct link above.
   Remember to login using your EID email address YOUREID@eid.utexas.edu. 
   For more information on logging in go to EM Jira Service Management
   
2. Summary: Enter a title of the request like a subject in an email. 
3. Student name: Enter name of student.
4. Student EID: Enter student's EID.
5. Student Email Address: Enter student's current email address.
6. Supervisor's Name: Enter name of student's supervisor.
7. Supervisor's EID: Enter student's supervisor's EID.
8. EMBS Department: Select from drop down menu.
9. Start Date: Select student's start date from pop-up calendar.
10. End Date: Select student's end date from pop-up calendar.
11. Payrate: Enter student's hourly pay rate.
12. Hours Scheduled: Enter scheduled work hours for the student.
13. Does the student have additional assignments on campus?: Select yes, no, or not sure
14. Is the student a graduate assistant?: Select yes or no
15. Additional Comments/Notes: Enter any additional information related to student hire/assignment.
16. Note: If not logged in, there will be an option to input your email at the bottom of the request.
17. Click Send to submit request.

What happens next?

Check your email! You will receive an email notification confirming receipt of your request.

• All requests received through the portal and via email will create a "ticket" used to track and send status reports.
• Each ticket is assigned a number that identifies with the request.
• Ticket numbers look like this: EMSS-####

Note:  The EID email address used to access the EM Customer Service Portal will automatically send email notifications to the standard "austin.utexas.edu" email address.

What if I have a question or need to provide additional information to my request?

There are two ways to contact Business Services:

1. Email Business Services at EMSS-Help@austin.utexas.edu

• Find the email notification that you received when you submitted your request.
• Reply back to that email, just like you would a regular email with your questions or request updates.
• Attach any documentation that should be included with the request, if needed.

If you're unable to find the email notification that you received when you submitted your request:

• Create a new email to EMSS-Help@austin.utexas.edu. 
• Include the ticket number if you remember it.
• If you don't remember it, provide as much information about your original request so we can connect your requests.

2. Login to the Customer Service Portal

This option is only available if you have an established and created customer portal account. Need an account? Email EMSS-Help@austin.utexas.edu.
Remember to login using your EID email address YOUREID@eid.utexas.edu. 
For more information on logging in go to EM Jira Service Management

• Select Requests on the upper right part of your screen next to your profile photo

• Select Created by me

• From the drop down menu, select Any Status to show all requests sent via customer service portal

• Click on the ticket number under the Reference column to open ticket
• From the ticket, you can view the Status and Activity of your ticket.
• Scroll down to Add a Comment

• Begin typing in the comment box to open up additional options such as attaching a file or entering URLs
• Questions or comments can also include links, attachments, and tables.
• Click on the link icon to add a URL, the photo icon to upload a file, or the plus icon for additional options.

• Click SAVE to submit your inquiry to Business Services.
• Check your email!  You will receive a notification that your request has been received and will be followed up by a Business Services agent soon.

Need more assistance?

Contact Business Services at EMSS-Help@austin.utexas.edu