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Before TravelIn order to travel to a conference or meeting, you must complete a Travel Authorization Request (RTA). Prior to completing this request, discuss with your Advisor possible plans for funding or supplementing your travel costs.
For more details about the Travel Award, see below. RTA Process Overview
For International TravelIf you are receiving support from your Advisor:
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| If you are NOT receiving support from your Advisor: |
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RTA must include Advisor's account number (10 digits, no dashes)
HDFS Admin will use Advisor's account for conference registration.
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| - RTA should indicate "No cost to UT"
- Note that "No cost to UT" means that no financial support will be provided for travel expenses from PI or department.
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2. Assign your request form to Erin Machell (eam6273) for review and processing. |
After TravelReimbursements- Compile and scan your paid itemized receipts into one document. Upload them to this folder. **All expenses incurred during travel are the responsibility of the student unless a prior agreement is reached with a PI. This includes daily per diem.**
- Complete a Travel Reimbursement Cover Sheet.
- Submit your Cover Sheet and paid itemized receipts via a Travel Reimbursement Request via the online request system
- Assign your request form to Erin Machell (eam6273) for reviewing and processing.
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HDFS Graduate Student Travel Award After you have been accepted to present at a conference or meeting and you have submitted a RTA...- Complete the HDFS Graduate Student Travel Award Application
Once approved, you will receive the award via direct deposit to be used for your travel. Note that this may take up to a week and taxes may be withheld, since scholarships are considered income and all income is taxed. Please plan accordingly. Once this award is spent, any further travel expenses are the responsibility of the student, unless a PI agrees to additional funding.
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Direct Bill Airfare If you are receiving Advisor support, submit a a Travel Request form to Anthony Travel via Travel Management services. Include the following information: Department Name | Human Development and Family Sciences | Traveler College | College of Natural Sciences | Doc ID (90VE5 Number) | The VE5 document ID that is generated and emailed to the traveler when the RTA is approved | Billing Account Number | Advisor’s ten-digit account number (no dashes) | NETA | ignore | Traveler Info | All personal information you would include on any travel reservation | Travel Arranger | Erin Machell Office - SEA 2.448 Cell - 480 363 2781 erin.machell@austin.utexas.edu | Departure/Destination | If you have a specific flight in mind, include details in the notes. |
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