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Only faculty, TAs and staff can see this page and perform these actions.

Wiki Admin Tasks


Other Admin sections:


Wiki Admin Privileges

The  UT Print Department EID can be used to sign in to the wiki as a master admin password. However, it is preferable that you sign in to the Wiki with your own EID. You can add yourself using the instructions below.

Current admins as of August 28 2023:

Add a new user to the wiki

Adding a user to a group is important because it dictates what they can add/edit/delete on the Wiki.

About Groups

About groups + space permissions



  1. Important: The user must have had to log in to the wiki system at least once for them to be added. To do this they must:
    1. Visit the print wiki (being on this page right now counts)
    2. press the log in button on the top right corner
    3. log in with their EID
  2. To add someone new as a wiki editor, make sure you, a current editor, are logged in
  3. Press "Space Tools" on the bottom left corner of the Print Wiki (on any page)
  4. Press "Custom space user management"
  5. Above "Membership," press "Add Users"

  6. In the Select Groups field, begin typing the entire group name. The groups are:
    1. utprint-facultystaff
    2. utprint-grads
    3. utprint-ta
    4. utprint-risofellows
    5. utprint-students

  7. In the Select Users field, type in the person's EID, email, or name
  8. People can be members of multiple groups.

Add an editor to a single page

  1. The user will have had to log in to the wiki system at least once.
  2. Go into editing mode in a page. In the top R corner, press the + button.



See and Edit Groups; Delete members

About Groups

About groups + space permissions

  1. Make sure you are logged in
  2. Press "Space Tools" on the bottom left corner of the Print Wiki (on any page)
  3. Press "Custom space user management"
  4. In the left column, click on the group you would like to edit
  5. You will be able to see the names of the group members in the right "Membership" column
  6. Click on a member; you can now press "Delete User" above the membership column


Reordering sidebar

  1. Make sure you are logged in
  2. Press "Space Tools" on the bottom left corner of the Print Wiki (on any page)
  3. Press "Reorder pages"
  4. Drag and drop pages into desire hierarchy/order

Make a New Page

  1. Press the create button at the top. The page will be created under the page you are currently on.
    1. For example, if you are on Risograph, it will create a subpage of risograph. See reordering sidebar if you accidentally make it in the wrong place.
  2. You can also create from a template. There are some "space templates" that will come up first that have been made to mimic pages on this site.
  3. Macros are your friend! Insert one by pressing the plus at the end of the toolbar.


Change page permissions

About Groups

About groups + space permissions


  1. Make sure you are logged in
  2. Go to the page you want to restrict (e.g. Risograph is editable by riso fellows)
  3. Press the three dots beside share
  4. Press Restrictions
  5. Choose "editing restricted"
  6. Add the group you want to allow. Type the whole name, starting with "utprint"
    1. utprint-facultystaff
    2. utprint-grads
    3. utprint-ta
    4. utprint-risofellows
    5. utprint-students


Backup and/or make a printed book version of the wiki

  1. Make sure you are logged in
  2. Press "Space Tools" on the bottom left corner of the Print Wiki (on any page)
  3. Go to "Content Tools"
  4. Go to "Export" subheading
  5. Export as XML or PDF, or even better, both! At least every 6 months, do a full XML/PDF/HTML backup.
    1. PDF is what you want if you want to print it out. Make sure to check the page numbers option.
  6. Let it do it's thing
  7. When it's down, press "Download" under the progress bar.
  8. Upload it to the Wiki Backup Box Folder. You can see previous downloads here.

Wiki Training for New Admin

New wiki admins should be trained on all of the above, plus macros. A comprehensive list is below:

  • User management: how to add new users, modify privileges of different user groups
  • Editing and viewing restrictions: how to add editing and viewing restrictions to pages and sections
  • Macros: how to use macros, including adding a table of contents and a page tree
  • Data organization best practice: how to use headers to generate a table of contents; how to use page trees and TOC; how to organize pages and sub-pages
  • How to backup wiki
  • How to ask IT for help with Wiki
  • How to make and use templates


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