**An approved RTA is required before travel begins to be reimbursed for any travel-related expenses.**
POLICY
UT Accounting Policies dictate that we cannot reimburse travel expenses if a Request to Travel (RTA) has not been submitted prior to the first day of travel.
REIMBURSEMENT PREREQUISITES
FUNDING
All reimbursements must be funded by your professional development, grant, or other available funds.
Non-Payroll Direct Deposit
In order to have your travel reimbursement paid, you will need to complete the online non-payroll direct deposit form.
Note: This is a separate process from your payroll direct deposit form. You will not be reimbursed by UT for anything until this form is completed.
Non-Payroll Reimbursement Process:
- Click on My Bank Information ‐ Non‐Payroll
- You will need to log in with your UT EID and UT two factor authentication
- Follow the instructions
Note: Future reimbursements will be delayed if you have not completed the non-payroll direct deposit process above (UT does not cut checks anymore).
List of Reimbursable and Non-Reimbursable Expenses
You must submit itemized receipts for all expenses you wish to claim for reimbursement after travel ends for each respective trip.
This includes:
- Airfare
- Lodging
- Meals
- Ground Transportation
- Parking
- Conference Registration
- Other miscellaneous reimbursable expenses
You must submit all itemized receipts within 30 days of your ending travel date. Waiting too long to submit your receipts for reimbursement will likely result in denial, especially during fiscal year transition. All receipts must be promptly scanned to PDF and emailed to your designated admin team member.