Skip to end of metadata
Go to start of metadata
You are viewing an old version of this page. View the current version .
Compare with Current
View Page History
« Previous
Version 5
Next »
\uD83D\uDDD3 Date 12 Aug 2024
\uD83D\uDC65 Participants
\uD83D\uDDE3 Discussion topics Time
Item
Presenter
Notes
30 min
Announcements
Michael
Pickle Updates
What’s the status
What’s the plan
What’s the deadline
Recruitment
Timeline
Ops-Info Session
Open Garage Logistics
2026 Car Deadline
10 min
Operations Announcements
Hardhik
Energize UT
Networking meetings
Facilities
Kayla
Facilities calendar created - EHS timeline, pickle cleanup timeline, ETC garage cleanup timeline, etc.
EHS timeline
btw we will need to implement the SOPs and to prove to EHS in person
SOPs submitted today - NEED MOTOR TESTING NEW SOP - CONTROLS
8/19 EHS meeting - we get revision notes back from EHS
8/26 our FINAL SOPs are due again
9/3 final EHS meeting for SOP approval
9/10 EHS Pickle Walkthrough
pickle cleanup
8/31, 9/7, 9/14 main weekends
https://www.signupgenius.com/go/805054BADA628A4FB6-50643886-pickle#/ signup was made just to keep track of tasks on the main cleanup sessions - IF STOP WORK ORDER IS LIFTED obviously we dont need to be all cleaning the entire day, so we can take shifts as needed
timeline - i pasted from the pickle plans sorry bros
Rough Pickle Cleanup Timeline:
Pickle cleanup due on 9/20
8/24 (or before) - sweep through and final purchases / organization ideas / storage ideas
8/31 weekend - trash, projects, chemicals, immediate work, parts put in a safe place, unpack, old furniture isolate,
Need to have bought cleanup supplies
Purchases due before
trying to get to a blank slate - out with the old
Take inventory – keep, donate, throwaway – method to get rid of all the unused things from the 1900s
9/7 - blank slate - organizing, installing, moving
organize any storage we currently use - labels
repairs need to be in the process
moving the new supplies and equipment in
9/14 - final
labeling, categorizing, tidying
data sheets, ppe, safety cabinet, stocking, rules finalized, systems (cleaning supplies, trashbags)
move everything back in, find a permanent place for all items
mass disposal
new expectations and organizational systems
crates for current projects and its materials / supplies
storage of stock and materials
central shared labeling, cleaning supplies - repeat purchases
pictures submitted to me post workday of the spaces through a form, sowwyyy
surplus visit - get them to take out all the unused equipment and the hallway buildup
find new chairs
wolf den table
Pickle cleanup and EHS SOP implementation purchasing list
might have a more casual facilities meeting this next week ab pickle and garage cleanup - open to members / leads - if its something people want
mgchemicals form - consumables buy list
chemical database
will be a thing from now on in the form of an excel sheet - a new thing that we are doing for EHS
need help with datasheets, safety sheets for chemicals
keys - redistribute yourself - but there is now a log on sharepoint
cohort leads are Gerard Cardenas, Kenta Yoshizaki, Harshit Dalmia, Noah Hickman
Chief E Concerns
Philip
Timelines
Believe the first workday of the year should be the timeline planning meeting - will probably take all day
Will invite all leads and subleads (past and present), and any veteran members with a lot of experience that could have insightful input into the timelines
I am putting great emphasis on timelines this cycle. It is essential that we have a reasonable timeline we all agree upon
Three phases to making the timeline:
Goal Tierlist
Dependency Tree
A chart of what tasks must be accomplished to meet our goals
Basically a more abstract flowchart. Allows us to easily populate our project management tools and know what to do next at each step of the process
Ex: dynamics trackwidth → chassis width → aeroshell width → mold design → mold → layups
Timeline
Make the timeline backwards, working back from powered run deadline
Can then move forward and modify based on expected lead times
Recruiting
We have roughly one month from start of school to introduction of new members. Gives us more breathing room
Questions I want each lead to be thinking about - want our process to be a bit more organized this time
How many members per system
What criteria are we looking for in the application process
What questions are we going to ask during interviews? How common do we want them to be?
Onboarding
Housekeeping
✅ Action items