2024-08-12 Leads Meeting

30 min

Announcements

Michael

• Pickle Updates

  • What’s the status

  • What’s the plan

  • What’s the deadline

• Recruitment

  • Timeline

  • Ops-Info Session

  • Open Garage Logistics

• 2026 Car Deadline

  • Lets set a date

10 min

Operations Announcements

Hardhik

• Energize UT

• Networking meetings

Facilities

Kayla

• Facilities calendar created - EHS timeline, pickle cleanup timeline, ETC garage cleanup timeline, etc.

  • https://calendar.google.com/calendar/u/0?cid=Y19kOWZkZDFkMTBmNzJlODIwMmQxNmVjMDdhZDc1N2FiOTk4NzJkYzU1NDVlNzQ2YzY3OWMxOWNmOWFmYjkzZjEzQGdyb3VwLmNhbGVuZGFyLmdvb2dsZS5jb20

• EHS timeline

  • btw we will need to implement the SOPs and to prove to EHS in person

  • SOPs submitted today - NEED MOTOR TESTING NEW SOP - CONTROLS

  • 8/19 EHS meeting - we get revision notes back from EHS

  • 8/26 our FINAL SOPs are due again

  • 9/3 final EHS meeting for SOP approval

  • 9/10 EHS Pickle Walkthrough

    • our SOP implementation is due

• pickle cleanup

  • 8/31, 9/7, 9/14 main weekends

  • https://www.signupgenius.com/go/805054BADA628A4FB6-50643886-pickle#/ signup was made just to keep track of tasks on the main cleanup sessions - IF STOP WORK ORDER IS LIFTED obviously we dont need to be all cleaning the entire day, so we can take shifts as needed

  • timeline - i pasted from the pickle plans sorry bros

    Rough Pickle Cleanup Timeline:  

    Pickle cleanup due on 9/20 

    8/24 (or before) - sweep through and final purchases / organization ideas / storage ideas 

    8/31 weekend - trash, projects, chemicals, immediate work, parts put in a safe place, unpack, old furniture isolate, 

    • Need to have bought cleanup supplies  

    • Purchases due before  

    • trying to get to a blank slate - out with the old 

    • Take inventory – keep, donate, throwaway – method to get rid of all the unused things from the 1900s  

      • Keeping historical items and resources  

    9/7 - blank slate - organizing, installing, moving 

    • organize any storage we currently use - labels  

      • safety cabinets, electric drawers and bins 

      • solar cubby bins 

    • repairs need to be in the process 

    • moving the new supplies and equipment in 

      • Surplus visit due  

    9/14 - final  

    • labeling, categorizing, tidying 

    • data sheets, ppe, safety cabinet, stocking, rules finalized, systems (cleaning supplies, trashbags) 

    • move everything back in, find a permanent place for all items 

  • mass disposal

  • new expectations and organizational systems

    • crates for current projects and its materials / supplies

    • storage of stock and materials

    • central shared labeling, cleaning supplies - repeat purchases

    • pictures submitted to me post workday of the spaces through a form, sowwyyy

  • surplus visit - get them to take out all the unused equipment and the hallway buildup

    • find new chairs

    • wolf den table

• Pickle cleanup and EHS SOP implementation purchasing list

  • open requests for things for eroom organization ^

  • im gonna buy a bunch of organizing units and containers and whatnot esp for the the grey cabinets

• might have a more casual facilities meeting this next week ab pickle and garage cleanup - open to members / leads - if its something people want

• mgchemicals form - consumables buy list

• chemical database

  • will be a thing from now on in the form of an excel sheet - a new thing that we are doing for EHS

  • need help with datasheets, safety sheets for chemicals

• keys - redistribute yourself - but there is now a log on sharepoint

  • just note down if you pass your keys to someone and it is intended to stay with them for a significant amt of time

• cohort leads are Gerard Cardenas, Kenta Yoshizaki, Harshit Dalmia, Noah Hickman

Chief E Concerns

Philip

Timelines

• Believe the first workday of the year should be the timeline planning meeting - will probably take all day

• Will invite all leads and subleads (past and present), and any veteran members with a lot of experience that could have insightful input into the timelines

• I am putting great emphasis on timelines this cycle. It is essential that we have a reasonable timeline we all agree upon

• Three phases to making the timeline:

  • Goal Tierlist

    • A ranked list of high-level goals we want to achieve with our next vehicle

    • Ranking goals will allow us to decide what to prioritise

  • Dependency Tree

    • A chart of what tasks must be accomplished to meet our goals

    • Basically a more abstract flowchart. Allows us to easily populate our project management tools and know what to do next at each step of the process

    • Ex: dynamics trackwidth → chassis width → aeroshell width → mold design → mold → layups

  • Timeline

    • Make the timeline backwards, working back from powered run deadline

    • Can then move forward and modify based on expected lead times

Recruiting

• We have roughly one month from start of school to introduction of new members. Gives us more breathing room

• Questions I want each lead to be thinking about - want our process to be a bit more organized this time

  • How many members per system

  • What criteria are we looking for in the application process

  • What questions are we going to ask during interviews? How common do we want them to be?

    • Qualitative? Quantitative? Behavioral? Technical?

Onboarding

• Time to start prepping onboarding materials - I want to see and sign off on them well before the first workday

• Engineering is hard - teaching is harder. You can’t just wing it - you need a plan

• I want to discourage lecture-style teaching. There is very little technical theory that we can teach better than a textbook or a youtube video. What we have to do is empower our members enough that they seek out these resources of their own volition

  • What we can teach them: engineering intuition, manufacturing principles, efficiency, curiosity, excitement

• IMO there should be two stages of starter projects:

  • First stage: communal practice and learning

    • EX: Everyone CADs the same thing

  • Second stage: individual exploration and work

    • EX: Each member gets assigned a part to design and they are responsible for it from start to finish

• People’s work should be basically what they will be working on on the car. Not something unrelated

  • Think giving new members projects on Daybreak is a good way to shorten the process for them. Don’t have to wait a year to make what they designed. They can design and then start manufacturing and then literally put it on the car

• Gauging progress - how much planning has been done on this?

Housekeeping

• We are gonna keep using clickup - please try to stay on top of it. It sames so much time and effort when it is kpet up to date

• Are people fine with me getting rid of old boards and starting from scratch or no? I want to have one board for daybreak and one for nextgen