HDFS Guidance for Hiring Independent Contractors
The information provided here is intended to augment existing information on the SoHE wiki’s “purchasing” section and HBP 12.3.
Before work can commence, please follow these steps and allow for two weeks processing time:
Ask Erin Machell to verify and/or create a vendor ID
With the vendor’s ID, PI will complete the EICC form to determine that this is
independent contract work. This must be done every time you hire an independent
contractor, even if you’ve hired that person before.
PI requests a quote or contract for the work from the vendor that describes the
work.
Email the required paperwork(the EICCC form, Quote and a Purchase Request
Form) to business services to review and finalize the pre- approval to hire the vendor.
After work is complete, provide Erin Machell the invoice for processing payment. Unless there is a due date on the invoice, the payment date will default to within 30 days of goods/services received, per UT policy. Erin or project manager will load invoice in Docusign and route back to PI for signature on the “goods/services received” stamp.