Each candidate must prepare a comprehensive CV that documents all their professional accomplishments. The CV must clearly distinguish between accomplishments in rank and in a previous rank. In general, each accomplishment must count toward only one promotion at UT Austin. For example, if a paper was listed as in-press for promotion from tenure-track assistant to tenured associate professor, that paper must not be counted as in rank for promotion to full professor.
However, two exceptions to this rule apply:
- Tenure-track assistant professors may consider accomplishments as a tenure-track instructor at UT as in rank
- Tenured associate professors may consider accomplishments in rank as a tenure-track associate professor at UT as in (the associate professor) rank
For tenured associate professor candidates for promotion to tenured full professor, their college or school promotion guidelines should clarify how to handle accomplishments completed during the year in which their dossier for promotion to tenured associate professor was under review that were not considered as part of that promotion review (Section D.3).
If the college or school does not have additional promotion review guidelines, then accomplishments completed, awards received, etc. during the earlier rank’s promotion review year cannot be considered as in-rank accomplishments for the next rank’s promotion review.
Each college/school is strongly encouraged to create a CV template that includes all required components for their promotion candidates to use to help standardize presentation of material.
Templates must include the elements listed below and in colleges/schools that do not offer templates the candidate must provide a CV with the following minimum elements:
- All degrees, fields of study, dates awarded
- Names of any formal advisors, including PhD advisor(s) and postdoctoral mentor(s)
- Throughout the CV, the names of these formal advisors/mentors must be highlighted
- Titles of the candidate’s thesis or dissertation
- Professional registrations, licensures, certifications
- All academic employment and/or appointments and dates of affiliation
- If a candidate received funding from an external foundation or was appointed as a visiting faculty member at another institution while serving on the faculty at UT Austin, state the percentage of salary funded by the other entity.
- Complete record of publications/scholarship/creative work categorized by type, including:
- Publications and other evidence of scholarship/creativity listed by type (e.g., books, chapters, papers, reports, proceedings, performances, and other materials)
- Peer-reviewed work must be identified
- Complete list of names of co-authors in the order that they appear in the publication
- Clear designation of the candidate’s role if not an author (e.g., editor or translator)
- Works that are forthcoming should be clearly labeled as such (e.g., accepted or in press) with relevant documentation included in the Documentation Supporting the Status of Forthcoming Works subsection [Subsection G.13(g)]
- Other works in progress (e.g., in preparation, submitted, or under review) should be clearly labeled, if listed on the CV
- Beginning and ending page numbers for papers (or total number of pages if page numbers are not available) and total number of pages for books and book chapters
- Scholarly presentations or creative performances/exhibitions
- Acceptance rates where relevant (e.g., conference proceedings)
- Complete record of the candidate’s external and internal funding. Unless otherwise defined by the template provided by the college/school, each grant, contract, or award should be into assigned to one of five funding categories:
- Sponsored Research Funding – Candidate Serves as PI/co-PI/co-I
- Sponsored Research Funding – Candidate Serves in Key Personnel Role (other than PI/co-PI/co-I)
- Gifts and Other External Research Awards or Contracts
- Internal Research Funding – Candidate Serves as PI/co-PI/co-I
- Internal Research Funding – Candidate Serves in Key Personnel Role (other than PI/co-PI/co-I)
- Projects falling within each category should be grouped by funding status (Current, Under Review, or Completed). Candidates should list external funding from any source (e.g., federal agency, state or local agency, industry, foundation, and foreign entity). The sponsor of internal funds should also be identified. Seven information fields should be reported for each project:
- Sponsor name
- Name and Affiliation of the Principal Investigator
- Role of the Candidate (PI, co-PI, co-I, or Other Key Personnel)
- Project Title
- Project/funding period
- Affiliation and relative effort of each PI and co-PI
- Funding amount under candidate’s supervision
- Patents and associated status (e.g., issued, pending, and application filed). Identify patents that are based on research conducted while holding a faculty appointment at UT Austin.
- All formal mentoring activities and first placement of former graduate students and postdoctoral scholars
- Administrative and committee service, and academic-related professional and public service with dates
- Other evidence of merit or recognition