How to Create a PAR in DEFINE

How to Create a PAR in Define

Login to Define

• • PARs are created in Fiscal COM-PLETE.

Command Field

• • Type either
    • FPN for tenure-track or professional-track faculty or
    • FPT for tenured faculty

Action Field

• • Enter “NEW” in the action field.
  • You will be forwarded to a page that will require the department’s Instructional Unit code, the Job Code, Fiscal Year of the assignment, and the EID of the faculty candidate.
  • Make sure to double-check the candidate’s EID.

PAR Coversheet

• • Once you click “enter,” you will be brought to the PAR coversheet.
  • From here go through each of the eight sections listed below and enter the relevant information based on the candidate’s draft offer letter and other required paperwork.
    • Reference the PAR Checklists for required paperwork (see Before You Begin section).

PAR Verification

• • Once all the required sections have been filled out, you must verify the PAR.
  • This will run an internal audit to catch most PAR mistakes/required sections you may have missed.
  • In the action field, enter “VER” to run the audit and then correct any section that pops up based on the comments.

PAR Approval

• • If there are no mistakes from the verification, enter “APP” to approve the document and route it forward to the next desk (CNS Faculty Affairs).
  • Once you’ve routed the PAR forward, you’ll need to get a copy of the coversheet via green output (instructions here). 
  • Combine the coversheet and all other required documentation into one PDF and send it to CNS Faculty Affairs via cnsfacultyaffairs@austin.utexas.edu.