HR Reference | A&P Employees

• Senior Research Scientist (0701)
  
  • may serve as principal investigator (PI) on research grants/contracts and submit research proposals to outside funding agencies.
  • requires documentation of research accomplishments and professional experience equivalent to a full professor, including supervision of research programs/projects as a PI.
• Research Scientist (0702)
  
  • may serve as PI on research grants/contracts and submit research proposals to outside funding agencies.
  • requires documentation of research accomplishments and professional experience equivalent to an established assistant professor or new associate professor.
  • must have an established record as an independent research scientist.
• Research Associate (0708)
  • may serve as PI on research grants/contracts an submit research proposals to outside funding agencies.

  • entry-level research professional position.

  • must possess the professional qualifications to conduct independent research and have the potential to become an established researcher.
  • should have a Ph.D. or M.D.
    

Recruitment

• • Workday Job Requisition process required.
    
    • Provide the HR Coodinator with:
      • list of job duties with percent effort for each
      • intended annual salary
      • source of funding (account number)
        
  • Before an offer of employment is extended, the Research Title Checklist must be completed and signed.
    • Checklist must be submitted with the candidate's CV, letter of interest/research statement, and three letters of recommendation.

New in Position Reviews

• • There is no probationary period for these positions.

  • It is recommended for supervisors to conduct a review after 45, 90, and 135 days for each new in position employee.

    • The purpose is to reiterate department goals, position expectations, and to assess performance.
    • It is the supervisor's responsibility to notify an employee when their performance is below acceptable standards
    • Download the new in position form here.

Timesheets

• • Submission of timesheets is required.

  • State law requires that time be accounted for because annual and sick leave are accrued in benefits-eligible paid positions.

    • Unused annual leave and floating holiday are paid out at time of separation from the University (from a state account).

Annual Performance Reviews

• • Supervisors are required to conduct annual performance reviews of all non-probationary staff.

    • Processed via Workday.
    • CNS HR will announce the review period each year.
    • As a best practice, supervisors should end the annual appraisal process by discussing expectations, performance standards, and objectives or goals with employees for the next year.
    • When conducting annual performance appraisals, follow the guidelines set forth in:
      • Performance Appraisal Policy for Classified Personnel and Non-Faculty Professional Staff.

Promotion (Reclassification)

• • Incumbents may be promoted into a higher-level title through the reclassification process.

  • CNS allow reclassifications effective September 1st and March 1st only.
    • Reclassification documents should be submitted in July or January, respectively.

Resignation

• • Incumbents should send their resignation letter or email to the supervisor and department HR Coodinator. 

  • The department should respond with a letter or email accepting the resignation.

Termination

• • The employing unit may terminate employment in accordance with the following policies:

    • Nonrenewal at 8/31 – HOP 5-1230 (2.3): Appointment and Term of Appointment of Administrative and Professional Personnel (Other than Administrative Officers)
    • Layoff – HOP 5-2410 (9.48): Dismissal Procedures in Cases of Reorganization, Reduction in Staff, or Funding Sources Not Realized
    • Termination for Cause – HOP 5-2420 (9.49): Policies and Procedures for Discipline and Dismissal and Grievances of Employees

Workday Job Requisition process optional - contact departmental HR Coordinator

• • Senior Research Fellow (0705) and Research Fellow (0706)
    
    • One-year appointments - eligible for annual renewal - up to a maximum of three years
    • Can be applied fo the following cases:
      
      • a visiting scientist/engineer permanently based at another institution who plans to return to it after a limited stay at the University
      • an individual from another institution or from industry invited to collaborate on University sponsored activities and who is established professionally in their field
      • other conditions deemed appropriate by the provost or vice president for research
    • Upon approval by the vice president for research or delegate, individuals assigned to these titles may be considered for PI or Co-PI status on multiple submission basis
  • Postdoctoral Fellow (0715)
    
    • One-year appointments - eligible for annual renewal - up to a maximum of five years
    • This title is used for the traditional postdoctoral assignment intended to provide a training program of advanced academic preparation and research training under mentorship of a more experienced scientist/scholar.

As temporary employees, postdoctoral and research fellows and not subject to a probationary period.