Uploading and Sharing Files with Box

Box Cloud Storage

Box cloud storage is a campus-wide service that allows faculty, staff, and students at the University of Texas at Austin to use Box cloud-based file sharing for business use.

Features

Quickly collaborate on documents and safely store Cat-I data .
Have a secure method to share files across campus or across institutions.
Easily sync important files between your desktop, laptop, smartphone and tablet device.
Keep files current with apps for iOS, Android and Blackberry.

Follow the steps below to use UT's Box Cloud Storage

Sign up for an Account or log in here - https://utexas.box.com/login

Log in using your UT EID.

Step 2 - Create a folder

To create a folder, simply click + New and select Folder.

Add the folder name and any/all people you would

like to share the contents of the directory with, or

simply select Keep private for now.

Click ```Okay```.

Folder Requirements

Folders are not required to upload files and the drag/drop feature is available in your home Box folder, just like with any directory

However, sharing large projects is much simpler via Directory sharing than sharing individual files.

Step 3 - Upload a file

To upload a file you can drag & drop it from another window, or you can click on the UPLOAD button at the top of the page.

Step 4 - Share the file

Once the file upload has completed you also have the ability to share individual files.

Click on the Share link to both enable sharing and generate a UTBox specific link to access the folder.

From this window you are offered two options:

Shared Link:

Simply copy and paste the link into your email, messenger app, etc. to offer other UTBox Users access to your file.

When finished, simply click the at the top-right of the window. Do not click unless also sending an email using the next option.

Email Shared Link

From the second option, you can enter names or email addresses to those who you want to share the file with.

Clicking on the box to add email addresses also creates a little area for personalized messages, so recipients of the email know why they are being invited.

Note - The dropdown menu gives Users the options to share file contents with everyone who has the link, only those Users with active EID's at the University of Texas or only for Users who already have access to the directory the file has been uploaded to.