For Undergraduate College employee use only. If not an employee of the Undergraduate College, contact your UT school or department's business office for assistance.
To pay a vendor, submit approved OOEF(if applicable) and itemized receipts/invoices to Jira INVOICE Payment Submission form for payment processing.
To reimburse UT employees for non-travel expenses, submit a Jira Reimbursement Request and upload receipts and any supporting documentation for processing.
In accordance with the Prompt Payment Act, vendor invoices must be submitted from Finance and Administration to UT Office of Accounting for approval within 30 days of the event in order to avoid accrued late interest fees.
Invoices:
All itemized invoices to be paid must be submitted for payment as soon as received to Finance and Administration. A generic invoice templatemay be provided to the vendor to complete if the vendor does not have their own invoice documentation. Attach approved OOEF(if applicable) and invoice as one PDF document when submitting request via Jira.
Receipts:
Itemized receipts required for meals, or events with food, and the receipt or ticket must include number of attendees. All other consumable and non-consumable items, such as those purchased from grocery or department stores, must be itemized without exception.
Pro Card Purchases:
If pro card is used to purchase items related to an event, include the approved OOEF within itemized receipt/invoice documentation in the ProCard UT Box inbox. Sign and date receipt/invoice as received.
Materials for Payment
» Save all associated files as a single PDF document.
Prior to payment submission, event staff reviews entire invoice for accuracy. If sales tax is included, event staff must contact vendor to remove sales tax and resend amended invoice.