This is a sample email that can be adapted to send to new student employees. Only send this email after receiving approval for your student to work via the Admin/UGS HR.
Good afternoon,
Now that you’ve been approved to work there are just a few more steps you need to complete. The full new employee checklist can be found here, https://hr.utexas.edu/student/new-student-employee-checklist, however many of these steps do not apply to students working less than 20 hours.
Please focus on the following:
- Payroll Information - Complete My Paycheck Profile online. You will need an upgraded EID and information from your UT ID card to complete this online form. If you are unable to use the online Paycheck Profile, download the Payroll Employee Information Form (PDF) and a Form W-4 (PDF) from the Payroll website and return it to your department representative.
You will need the following information to complete:
Campus mail code: D7300
Building: Beauford H. Jester Center (JES)
Room Number: JES A332 - Selective Service Eligibility - If you're a male between the ages of 18 and 25, complete the Selective Service Eligibility and Verification online. For more information, see the Selective Service Registration Frequently Asked Questions page.
- Compliance Training - Begin your compliance training. Training requirements may be found in UTLearn or in the Compliance Training System, depending on the requirement. This training must be completed within your first 30 days of employment. For alternate methods of taking the training, call the compliance training coordinator at 512-232-7842.
- Acceptable Use Policy — Acknowledge the Information Resources Acceptable Use and Security Policy Agreement.
You can use the following links to make sure you have everything complete; for compliance: https://utdirect.utexas.edu/cts/index.WBX , for direct deposit and acknowledgments: https://utdirect.utexas.edu/pnbiog/status.WBX.
Please complete these items as soon as possible!
If you’ve worked for UT before you’ll find that most of these items should already be complete but double check as some expire every year.