IMPORTANT INFO:
Food can NOT be purchased using the Procard, with the exception of Central Market, HEB, and Sam's Club.
- Tipping is allowed up to 15% (must be included in your budget) as long as there is a Tip and Total line on the receipt and the delivery person can provide a copy of the receipt where you can indicate tip and total for our records. Pizza places usually will have this, places like Central Market who use a courier service will not.
- Please turn in receipts to the Administrative Associate within three days of the event (the next day is preferred). Procard receipts are required on the same day (Central Market).
- OOEF info must be sent to the Business Office with 10 business days notice. Info due to SLC Admin roughly 3 weeks out to provide sufficient processing time.
- We are tax exempt! If you are charged tax please work with the Vendor to remove the charge.
Current Vendor List (as of 11/1/2021):
Direct Billing Vender List 11.1.21.pdf
According to the university, purchasing any food item falls under “official occasions” and requires pre-authorization. Once your supervisor has approved the purchase, the SLC Admin will prepare Official Occasion Expenses paperwork for approval from the SLC Director and Dean’s Office. Food purchase requests should must approved by the Business Office at least ten days prior to the event.
All food purchases must come from an approved vendor and be billed using the house account. The pro-card can ONLY be used to purchase food from HEB, Central Market, and Sam's Club. Please contact the SLC Admin if you need to sign out the Procard. We maintain a list of approved vendors along with account information in UT Box, and you should receive new copies as they are created.
You should make the order yourself, but email the SLC Admin with any questions.
Tax Exempt form (second page - Most vendors have this on file with our House Account info):