POLICY
All Department of Psychiatry faculty and staff have the ability to reserve rooms. See instructions below.
HDB 4.208E, HDB4.208D, and HDB 4.222P may be reserved for Subject Interview/Assessment. Follow the instructions below to reserve one of these rooms.
HOW TO RESERVE THE SUBJECT INTERVIEW ROOM
STEP 1: Checking availability:
- In your Outlook calendar, click on Open Calendar in the toolbar, then click from Address Book*
- In the search field, enter HDB 4.208E
- Double click the HDB 4.208E selection and then click OK
- The calendar will open (may take a few minutes) and you may check its availability. Be mindful of reserved times—reservations are approved on a first-come-first-served basis, i.e. do not reserve a time that is already booked, your request will be declined by the calendar administrator if there is a previous reservation.
*If you are looking for a room that the Address Book is not showing, click “from Room List” instead of “from Address Book” and then repeat the steps above.
STEP 2: Reserving the Room
- After checking availability, create a New Appointment in your Outlook calendar
- Click on Invite Attendees, then click on the To field/button
- Enter the name of the room you wish to book, HDB 4.222P, select and click OK
- Send the invite along with the other attendees and meeting details
- The calendar administrator will receive your invite and will accept/deny your request for booking according to the room’s availability
- You may check the status of your reservation at any time by opening the outlook meeting and clicking on Tracking