Finalizing our new meeting time in order to make standing reservation in CLA
Is bi-monthly too frequent?
We need to check for conflicts with other working groups on campus
Reports to the group regarding:
Northwest Digital Archive (Carla),
Folks using ArchivesSpace (Jessi)
Responses from Dan on follow-up questions (Jessica)
UT Lib white paper on special collections needs (Paloma) --> Jennifer might be able to give a brief update
Schedule/timeline for spring goals/Dividing into smaller working groups:
Preparing Spring 2015 Archival Description Management System proposal
Researching the implications of the switch to EAD3
Creating a roadmap for a phased implementation of EAD3 and new ADMS
Pricing out the differences between available products and creating a budget for implementation
Scheduling investigation of EAC-CPF
Creator of Xece (pronounced "Zeke") project
Yale/Harvard pilot (SAA 2013)
What does a phased approach to getting our repositories in a position to create authority records look like?
Discussion items
Time
Item
Who
Notes
Carla
They are currently using AAT, they are currently deciding to adopt something else.
They decided to go with ArchivesSpace because members of the Orbis Cascade Alliance are using AS.
They are engaging in a pilot this year - 4 to 6 members are going to start using AS without any training.
The pilot members will start using AS and along the way they will create documentation for later adoption by all members of the allliance
The training modules will be based on this one-year pilot - 4 Orbis members are volunteering to participate in the pilot.
They are not going to be official members, though, which means that they won't be receiving the documentation from AS
Esther: Did they talk about the migration process?
Well because they were using AT, it was another reason to go with AS
Orbis Cascade members pay a fee for Orbis to host multiple instances of AS
Carla added to the Resources section of the wiki, NWDA draft of the cost of receiving the AS service (software and training through Orbis Cascade)
Jessi
She did a search for institutions associated with AT and AtoM.
2 out of 3 responses had been on the Archivematica train
1 had used AT so AS was the natural step forward
The other 2 respondents used Artefactual products briefly and then moved to AS
Jessi listed quotes from respondents are in the Resources section of the wiki (Rockefeller Center, Yale)
No responses from folks that are using it without being a member - but member impression is that they would be good with non-members
Jessi thinks that ArchivesSpace will be an easier sell as far as ADMS because it seems to have a much wider adoption
Esther: What about migration issues?
Well, for all the folks who used AT
Esther and Paloma
Collection maintenance allowed Briscoe to do a space project.
Change
Put that in the wiki
Amy
HRC has a digital archivist position available
The position used to be part of Archives & Manuscripts but now the position will report to Digital Collections Librarian, Liz Gushee, and digital initiatives
The hiring committee includes Liz Gushee
The position closes by February
The major focus of the strategic plan is to redesign the website to make it research friendly and restructure so that it is less collection-focused and more of a unified body of primary resource materials, albeit in different formats
Starting April 1st, they will be open all day on Saturday
Potentially scaling back project positions and creating more full time positions
The Gabriella Garcia Marquez collection project is starting this spring and Daniella will be working on that
The finding aid will be in both English and Spanish
[Cultural heritage as a commodity]
Ece
Trying to get faculty to come to the realization that they can't just dump a project on the technical staff - they have to take ownership of that project/translations between technical and subject specialist
Her role is to facilitate relationships between faculty and the libraries to see each other's perspectives in order to build sustainable projects
Primary resources haven't been part of this discussion but controlled vocabularies and metadata have
Building Portal - Global Middle Ages, medieval history portal which has raised questions:
how do you organize the information online
how to do preserve what's created
how do you document complexity
how do you describe scholarly resources created for the digital space
Ece will have another year to work on the project
Ece will send the survey stuff and the symposium
Evelina
Working on huge processing process
Doing a presentation from the Law Archives for lawyers from all over the country
Big digitization project
Carla
The Benson will also have restructuring
The Benson has promoted someone from within to be the Director of the Benson
Jessi
Jessi is working on digital projects for university archives
She wants to coordinate digital projects for classroom use
She wants to improve the online presence of university archives records and projects online
Digitizing some stuff during the year
Document the stuff that we are supposed to have and when we are supposed to get it - scheduling