The goal of documenting the HSP Chain of Custody is to provide clarification and consistency in HSP reviews and increase accountability within the process. This process should apply to all contracting teams - procurement, construction procurement, PMCS contracting, BFS, and Utilities.
- HSP submittals required to be provided to contracting specialist/manager. Contract specialist/manager will forward to HUB team at uthub-hsp@austin.utexas.edu.
- HUB Associate will perform HSP Analysis and Review and provide completed HSP Review with DocuSign certification to Contract specialist/manager for the project/solicitation.
- HSP communications, (in reference to a specific solicitation/project/contract), between HUB team and Respondent limited to:
- Cursory reviews before bid open date or modification (amendment/change order that adds or removes subcontractors from contract)
- Clarification before acceptance/rejection of submitted HSP
- Contract Specialist will relay HSP submission acceptance or rejection to respondent.
- If HSP is rejected, respondent has option to protest the rejection - see Section 7.11.3. Vendor Protests, Disputes, and Resolutions of the Handbook of Business Procedures