For business travel there are clearly defined methods to book travel, pay for conference registration and hotels. This starts with filling out a RTA (Request for Travel Authorization) form found at https://www.ece.utexas.edu/services/forms/request-travel-rta. Click on the link on this page. It will prompt you to enter your EID. Here you will find the RTA and reimbursement forms. Contact Esther Orsborn at esther.orsborn@austin.utexas.edu and provide her with information on your dates of travel, destination, purpose, and account number to charge. Double check the point of contact with Dr. Ezekoye as things could change. An RTA Approved email with information much like what is shown below will be sent to you once the RTA is approved by the department.
- RTA number: TV15882231
- VE5 document ID: 20VE5955047
- Travel dates: 11/30/2015 - 12/02/2015
- Travel destinations:
- WASHINGTON, DC
The VE5 document ID number is important and is what you will use to book your flights. In general, you must book your flights using the UT sourced travel agents (Anthony Travel). The website is called Concur and the URL is:
Click on Welcome to Concur - UT Austin's online travel reservation tool (registration required)*
If you have already registered go to https://www.concursolutions.com/home.asp Your login credentials are your UT EID and password.
For reimbursements, go to https://utdirect.utexas.edu/apps/services/requests/travelreimb/ Select the appropriate RTA. Reciepts need to be attached in the attachments area at the top of the page. For the different reimbursements, select the appropriate item from the drop down menu and fill out the correct boxes. For meal reimbursements, our lab uses per diem, so reciepts are not neccessary.