Scheduling a Meeting
We suggest scheduling meetings via the web site. You can find all your meeting information, and schedule new ones, by clicking "Meetings" on the menu on the left.
About The Meeting Time
The start time of a Zoom meeting is semi arbitrary.
Meetings scheduled for a single date can be started at any time on that date, and the meeting invitation is good for 30 days past the date of meeting.
A recurring meeting will only expire 365 days after the last time it was used.
This means you have a great deal of flexibility to reschedule your meetings, or to have follow ups, without having to actually change anything in Zoom.
Suggested Settings
We suggest the following settings for a standard meeting.
| Setting | Suggested | Note |
|---|---|---|
| Registration | Registration will allow you to have your participants register with their e-mail, name, and/or other custom information. More information can be found in the follow link: https://support.zoom.us/hc/en-us/articles/211579443-Registration-for-Meetings | |
| Meeting ID | Generate Automatically | Generating your meeting ID automatically allows for each meeting you create to be unique, and only the people with that meeting information can join that meeting. |
| Meeting Password | Unchecked | By unchecking this box it allows for the participants to join easier. With this box checked the invited participants will need to do more steps to join your meeting. |
| Video | "On" for both Host and Participant | This enables the use of video for the meeting. Attendees would still be able to individually elect to mute their video. |
| Audio | Both | Enabling telephone for audio provides a way for participants who lack internet, or have poor internet, to dial in with a regular phone. Providing dial in with toll-free numbers requires the meeting be hosted by a Licensed User. |
| Meeting Options | Check "Enable join before host" | This will allow your participants to join the meeting before you do. Otherwise, they will get a message that the meeting has not begun. |
| Record the meeting Automatically | For Basic Users the only available "Record" option is "on the local computer". For Licensed Users the "Record" option will also allow you to record your meeting "in the cloud". |
Inviting Participants
After saving the newly scheduled meeting the window will automatically refresh and then present you with your "Meeting ID" and the "Join URL".
At minimum, to invite people to your Zoom meeting simply copy the Join URL and share it.
To craft a better invitation, click the "Copy the Invitation" button to the side of the Join URL. Copy the text in the window that appears and send that in an email to your invitees.
Re-Use Of Meeting IDs
A standard meeting ID will expire 30 days after the meeting is scheduled or started. You can re-start a Zoom meeting with the same meeting ID within that 30 days.
A recurring meeting ID will expire 365 days after the meeting is first started. You can re-use the meeting ID for future occurrences within that 365 days.
Help On Zooms Web Site
You can find more detailed instructions, including how to use the Zoom app to schedule and invite, on Zoom's comprehensive help pages.