Users
- Proceed to https://zoom.education.utexas.edu
- Sign in using your correct UT EID
Scheduling a Meeting Instructions
The following link is a short "how to" video on how to setup a meeting
https://support.zoom.us/hc/en-us/articles/201362413-How-Do-I-Schedule-Meetings-
For more information on how to schedule a meeting you can scroll down on that same linked page and there is a step by step instructions on the Web Tab.
You will want to make sure that the falling setting are setup correctly in you scheduled meeting.
- Video: On for both Host and Participant
- Audio: Both
- Meeting Options: Only check " Enable Join Before Host"
- Registration: DO NOT CHECK " Required"
- After you have ensured all the settings are correctly selected at the bottom of page you will click the save option and it will create your meeting.
- Your meeting will then come up to where you can see the information of your meeting to include the Meeting ID and the Join URL.
Inviting Participants
For inviting participants there is an invite Attendees with a join URL beside it. If you give the URL to the participants they will be able to join the Meeting.
To invite Participants to your meeting to the right of the Join URL is the meeting URL and to the right of the URL is an option to click the "Copy the Invitation" ↓ link and a window will pop up allowing you to copy all the meeting info to send to participants.
- After you click the Copy Meeting Invitation it will then be copied to your clipboard.
- You will insert the copied information in an email to send to the participants.
- If you hit the Enter key after the URL it will make the URL clickable for the invited participants.
Invited Participants
- The participants will click the link they received in the email to join the Zoom meeting.